What are the responsibilities and job description for the Sr Administrative Assistant II, Pulmonary position at UT Southwestern?
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.
This person will provide administrative support for 10 faculty and will handle all daily administrative aspects for these faculty. Duties include but not limited to entering service/call schedules for the CUH paging system (Web OnCall), ordering and maintain office supplies, submitting facilities requests, equipment repairs, coordinating visiting professors visits for lectures at Grand Rounds, Pulmonary conference, and faculty candidate interviews. Also responsible for submitting PS requests such as expense and travel, payment requests, IDR, Procurement orders, etc.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
High School Graduate or equivalent.
Experience
4 years Related work experience or
May consider higher completed education in lieu of experience.
JOB DUTIES
Provides moderately complex administrative skills for a department.
Prepares, maintains and posts records, reports and budget information.
Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
Selects office vendors and monitors purchasing processes.
May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
Organizes office procedures to ensure effective operation.
Acts as department liaison with other departments and agencies.
Processes all personnel and purchasing transactions following institutional policies and procedures.
Determines work priorities and monitors progress toward work deadlines.
Ensures document retention processes are followed using established guidelines.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.
This person will provide administrative support for 10 faculty and will handle all daily administrative aspects for these faculty. Duties include but not limited to entering service/call schedules for the CUH paging system (Web OnCall), ordering and maintain office supplies, submitting facilities requests, equipment repairs, coordinating visiting professors visits for lectures at Grand Rounds, Pulmonary conference, and faculty candidate interviews. Also responsible for submitting PS requests such as expense and travel, payment requests, IDR, Procurement orders, etc.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
High School Graduate or equivalent.
Experience
4 years Related work experience or
May consider higher completed education in lieu of experience.
JOB DUTIES
Provides moderately complex administrative skills for a department.
Prepares, maintains and posts records, reports and budget information.
Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
Selects office vendors and monitors purchasing processes.
May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
Organizes office procedures to ensure effective operation.
Acts as department liaison with other departments and agencies.
Processes all personnel and purchasing transactions following institutional policies and procedures.
Determines work priorities and monitors progress toward work deadlines.
Ensures document retention processes are followed using established guidelines.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.