Assistant

Company Description UT Southwestern Medical Center is a leading academic medical center recognized globally for its research, clinical excellence, and top-tier medical education. The institution includes three degree-granting schools that train nearly 3,700 medical, graduate, and health professions learners, residents, and postdoctoral fellows each year. With more than $524 million in annual research funding, UT Southwestern advances scientific discovery while providing care in about 80 specialties to millions of patients across inpatient, emergency, and outpatient settings. The Medical Center has approximately 25,000 employees and an operating budget of $3.7 billion, offering a large and dynamic work environment. UT Southwestern is ranked the #1 hospital in Dallas–Fort Worth for the ninth consecutive year, with 12 specialties nationally ranked for 2025–2026, the most of any hospital in Texas.

Role Description This full-time Assistant role is an on-site position based in Dallas, TX. The Assistant will provide day-to-day administrative support to clinical, academic, or research teams, including managing calendars, scheduling meetings, and coordinating events. Responsibilities may include preparing and formatting documents, reports, and presentations; handling phone calls, emails, and visitor inquiries; and organizing and maintaining records, files, and databases. The role may support basic financial and operational tasks such as processing invoices, tracking expenses, and assisting with supply orders. The Assistant will collaborate with team members across departments, follow institutional policies and procedures, and contribute to a professional, patient- and learner-centered environment.

Qualifications

• Strong administrative and organizational abilities, including calendar management, scheduling, document preparation, and accurate recordkeeping.
• Proficiency with office productivity tools (e.g., Microsoft Office or similar), basic data entry, and comfort learning new software systems or electronic record platforms.
• Effective written and verbal communication skills, with the ability to interact professionally with patients, learners, faculty, staff, and external partners.
• Demonstrated attention to detail, time-management skills, and the ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to work both independently and collaboratively, maintain confidentiality, and follow established procedures and guidelines.
• High school diploma or equivalent required; some college coursework or an associate or bachelor’s degree in a related field is preferred.
• Previous administrative or customer service experience in healthcare, education, or a large organizational setting is beneficial.
• Commitment to diversity, equity, inclusion, and contributing to a respectful, non-discriminatory workplace.