What are the responsibilities and job description for the Administrative Assistant - GU/Breast/Hospital Medicine position at UT MD Anderson?
The Administrative Assistant at MD Anderson Cancer Center provides complex administrative and secretarial support to ensure department efficiency and productivity. This role directly impacts operational effectiveness and supports the Case Management team in delivering exceptional patient care.
The ideal candidate must have a high school diploma or equivalent and four years of administrative/secretarial experience, preferably a Bachelor's degree. The candidate must be available to work on-site, Monday through Friday, 8:00 AM - 5:00 PM.
Working Hours: The working hours for the role will be Monday-Friday, 8:00AM - 5:00PM.
The GU (Genitourinary) / Breast / Hospital Medicine Unit at MD Anderson Cancer Center is a specialized inpatient service focused on the care of oncology patients with genitourinary cancers (e.g., prostate, bladder, kidney) and breast cancer, as well as patients requiring general hospital medicine support during cancer treatment.
This unit manages complex, acute medical needs related to cancer progression, treatment side effects, and comorbid conditions. Care is delivered through a multidisciplinary team model, including hospitalists, oncologists, advanced practice providers, nurses, pharmacists, and care coordinators.
MD Anderson offers our employees:
Performs routine administrative and secretarial duties. Types abstracts and manuscripts according to specific grant formats. Maintains calendar for physician / supervisor. Takes, prepares and distributes meeting minutes. Makes travel arrangements and prepares expense reports. Maintains complex confidential patient and/or general office files. Arranges conferences according to department specifications, including booking rooms, catering and equipment. Spends the majority of time on one or more of the following duties: Compiles reports. Composes formal and informal correspondence.
Creates and formats presentations. Coordinates human resources activities for the department, including processing confidential paperwork, maintaining records, performance appraisals and job information. May write position descriptions and works with financial and human resource divisions to resolve funding, job level or information issues. Interprets institutional policies for employees. Monitors and balances company center budget activity, requiring complex account review, tracking and analysis, cost projections, status reports and identification of potential problems. Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
May coordinate faculty recruitment, training or multiple schedules of activities for groups of graduate students and visiting fellows. Supervises work distribution and processing for clerical area.
Marginal Job Functions
Other duties as assigned.
EDUCATION
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
The ideal candidate must have a high school diploma or equivalent and four years of administrative/secretarial experience, preferably a Bachelor's degree. The candidate must be available to work on-site, Monday through Friday, 8:00 AM - 5:00 PM.
Working Hours: The working hours for the role will be Monday-Friday, 8:00AM - 5:00PM.
The GU (Genitourinary) / Breast / Hospital Medicine Unit at MD Anderson Cancer Center is a specialized inpatient service focused on the care of oncology patients with genitourinary cancers (e.g., prostate, bladder, kidney) and breast cancer, as well as patients requiring general hospital medicine support during cancer treatment.
This unit manages complex, acute medical needs related to cancer progression, treatment side effects, and comorbid conditions. Care is delivered through a multidisciplinary team model, including hospitalists, oncologists, advanced practice providers, nurses, pharmacists, and care coordinators.
MD Anderson offers our employees:
- Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week
- Group Dental, Vision, Life, AD&D and Disability coverage
- Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals
- Paid institutional holidays, wellness leave, childcare leave and other paid leave programs
- Tuition Assistance Program after six months of service
- Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans
- Employer paid life, AD&D and an illness-related reduced salary pay program
- Health Savings Account and Dependent Care Reimbursement flexible spending accounts
- Fertility benefits
- State of Texas longevity pay
- Extensive wellness, recognition, fitness, employee health programs and employee resource groups
Performs routine administrative and secretarial duties. Types abstracts and manuscripts according to specific grant formats. Maintains calendar for physician / supervisor. Takes, prepares and distributes meeting minutes. Makes travel arrangements and prepares expense reports. Maintains complex confidential patient and/or general office files. Arranges conferences according to department specifications, including booking rooms, catering and equipment. Spends the majority of time on one or more of the following duties: Compiles reports. Composes formal and informal correspondence.
Creates and formats presentations. Coordinates human resources activities for the department, including processing confidential paperwork, maintaining records, performance appraisals and job information. May write position descriptions and works with financial and human resource divisions to resolve funding, job level or information issues. Interprets institutional policies for employees. Monitors and balances company center budget activity, requiring complex account review, tracking and analysis, cost projections, status reports and identification of potential problems. Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
May coordinate faculty recruitment, training or multiple schedules of activities for groups of graduate students and visiting fellows. Supervises work distribution and processing for clerical area.
Marginal Job Functions
Other duties as assigned.
EDUCATION
- Required: High School Diploma or Equivalent
- Preferred: Bachelor's Degree
- Required: 4 years Administrative/secretarial experience. or
- Required: No experience required with preferred degree.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
- Requisition ID: 180595
- Employment Status: Full-Time
- Employee Status: Regular
- Work Week: Days
- Minimum Salary: US Dollar (USD) 41,000
- Midpoint Salary: US Dollar (USD) 51,000
- Maximum Salary : US Dollar (USD) 61,000
- FLSA: non-exempt and eligible for overtime pay
- Fund Type: Hard
- Work Location: Onsite
- Pivotal Position: No
- Referral Bonus Available?: No
- Relocation Assistance Available?: No