What are the responsibilities and job description for the Administrative Specialist, Mississippi INBRE position at usm-pilot?
Special Instructions to Applicants
Applicants must be currently authorized to work in the
United States on a full-time basis without the need for visa sponsorship. The
University will not sponsor applicants for work visas (e.g., H-1B).
Job Summary
The
Administrative Specialist provides comprehensive administrative support to
Mississippi INBRE program administrators, faculty, staff, and students. This
position serves as the primary
point of contact for internal and external
stakeholders—including the public, university community, and educational
institutions throughout Mississippi—and plays a critical role in ensuring the
effective daily operations and outreach activities of the Program. This role
requires a highly organized, professional, and service-oriented individual who
can manage multiple priorities, maintain confidentiality, and contribute to the
overall success and visibility of Mississippi INBRE.
Primary Job Duties and Responsibilities
- Provide administrative support to Program administrators and staff, including calendar management, scheduling, correspondence, document preparation, and general office support.
- Serve as a liaison between the Program and faculty, staff, students, partner institutions, and external contacts to facilitate effective communication and coordination.
- Prepare, process, and maintain Program documentation, including forms, records, and files, ensuring accuracy, organization, and compliance with institutional requirements.
- Coordinate Program-sponsored events and activities, both on-site and off-site, including logistical support for meetings, workshops, conferences, outreach activities, and associated travel arrangements.
- Prepare and process purchasing and travel documents and transactions, including requisitions, travel authorizations, reimbursements, and related tracking in accordance with university and grant guidelines; maintain inventory of Program promotional materials and supplies.
- Support Program communications and outreach efforts by assisting with maintenance of the Program’s website, social media accounts, and public-facing materials, and by developing and updating promotional and public relations documents.
- Perform other related duties as assigned to support the mission and objectives of Mississippi INBRE.