Accounts Payable/Receivables Specialist

POSITION SUMMARY:Responsible for managing the company’s accounts payable and receivable functions, ensuring accurate and timely processing of invoices, payments, collections and reporting to support financial operations and the overall business.

ROLES & RESPONSIBILITIES:

Accounts Payable (AP):

• Process and manage vendor invoices, ensuring accuracy and compliance with company policies.
• Review and match purchase orders to invoices, resolving discrepancies as necessary.
• Prepare and process weekly/monthly payments to vendors, ensuring timely disbursements.
• Monitor and track outstanding payables and assist with cash flow management.
• Reconcile vendor statements, ensuring timely resolution of any discrepancies or issues.
• Maintain detailed and organized records of all accounts payable transactions.
• Assist in the preparation of month-end and year-end financial reports.

Accounts Receivable (AR):

• Review and reconcile data from our Third-Party Logistics Partner (3PL) to ensure all data is accurately reflected in our ERP system.
• Review credit memos and debit memos at 3PL ensuring they are correct and accurately posted.
• Create new customer profiles and maintain customer information within SAP.
• Generate and send customer invoices in a timely and accurate manner.
• Monitor and follow up on outstanding accounts receivable balances, ensuring timely collection.
• Respond to customer inquiries regarding billing issues and payment discrepancies.
• Maintain accurate records of customer payments, including deposits and aging reports.
• Collaborate with the sales and customer service teams to resolve issues related to invoicing or payments.
• Assist in the preparation of monthly accounts receivable aging reports and report on delinquent accounts.
• Participate in the preparation of financial statements, providing data on accounts receivable balances.

General:

• Reconcile accounts, ensuring that all transactions are recorded accurately and in a timely manner.
• Maintain regular contact with other departments to obtain information and/or correct transactions.
• Assist in the preparation of internal and external financial audits.
• Assist in the preparation of month-end entries related to accounts payable and receivables.
• Maintain confidentiality of financial information and adhere to company policies and procedures.
• Provide support to the accounting team with various projects and ad hoc tasks as needed.
• Keep management informed of area activities and of any significant challenges.
• Continuously seek improvements in accounts payable and receivable processes to enhance efficiency and accuracy.

QUALIFICATIONS – EDUCATION, WORK EXPERIENCE, CERTIFICATIONS:

· High school diploma or equivalent required. AAS degree in accounting preferred.

· Minimum of 2 years’ experience in accounts payable and accounts receivable functions, preferably in a manufacturing environment.

· Knowledge of accounting principles and practices.

· Proficiency with Microsoft Office Suite (Excel, Word).

· Experience in SAP a plus.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent attention to detail and high level of accuracy
• Excellent organization and time management skills.
• Effective communication and interpersonal skills with ability to work within a team and independently.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• Knowledge of manufacturing industry financial practices a plus.

Job Type: Full-time

Pay: $47,000.00 - $54,000.00 per year

Benefits:

• AD&D insurance
• Disability insurance
• Employee assistance program

Ability to Commute:

• Bristol, TN 37620 (Required)

Work Location: In person

Salary : $47,000 - $54,000