Accounts Payable Specialist

Position Summary:

Electro-Mechanical LLC is seeking a detail-oriented and results-driven Accounts Payable Specialist to support the timely and accurate processing of vendor payments essential to daily business operations. This on-site role requires strong organizational and communication skills, attention to detail, and the ability to work effectively in a fast-paced manufacturing environment.

The Accounts Payable Specialist will be responsible for processing invoices, maintaining accurate financial records, resolving discrepancies, and supporting month-end and year-end close activities. This role plays a critical part in ensuring vendor relationships are maintained through timely and accurate payments while adhering to company policies and financial controls.

The ideal candidate will have experience in accounts payable or accounting functions, exposure to ERP systems, and proficiency in Microsoft Office, particularly Excel.

Position Responsibilities:

The Accounts Payable Specialist’s primary responsibility is to manage and execute payments for goods and services necessary for the operation of the business. This includes processing invoices, performing three-way matching, maintaining accurate records, resolving discrepancies, and ensuring timely payments to vendors.

This role will also support financial reporting activities, assist with audits, and collaborate with internal departments and external vendors to ensure smooth financial operations.

Key Responsibilities:

• Comprehend and follow procedures, standard practice instructions, and other written and verbal instructions.
• Professionally handle incoming calls and vendor inquiries, ensuring account questions are resolved in a timely manner.
• Process invoices for payment, including opening and monitoring mail, reviewing invoices, and verifying line items against purchase orders (three-way match).
• Identify and resolve discrepancies between invoices, purchase orders, and receipts.
• Process check requests, ensuring all required approvals are obtained prior to payment.
• Maintain and reconcile debit and credit memos.
• Execute check runs, including reviewing prepayment registers, preparing checks on scheduled dates, and distributing payments to vendors.
• Perform month-end and year-end closing tasks related to accounts payable.
• Maintain accurate and organized financial records and documentation.
• Assist with external and internal audits by providing required documentation and support.
• Place Accounts Receivable collection calls as needed.
• Collaborate with internal departments (Purchasing, Receiving, Operations) to ensure accurate and timely invoice processing.
• Support continuous improvement efforts within accounts payable processes.
• Comprehend and observe all safety and quality standards within the manufacturing environment.
• Maintain regular and timely attendance, work efficiently, and support overtime requirements as needed.
• Work effectively with team members and maintain a professional, collaborative work environment.
• Assist with additional assignments as directed by the Corporate Controller or management.

Educational and Experience Requirements:

• Minimum of 2 years of experience in Accounts Payable, Accounting, or a related finance function.
• Associate Degree in Accounting, Finance, Business, or related field preferred (or equivalent experience).
• Experience in a manufacturing or operations environment preferred.
• Familiarity with ERP systems and financial software.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Microsoft 365) required.

Additional Requirements:

• Strong attention to detail and accuracy in financial processing.
• Ability to perform three-way matching (PO, receipt, invoice) effectively.
• Excellent communication and interpersonal skills, especially when working with vendors and internal teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to identify and resolve discrepancies independently.
• Comfortable working in a fast-paced, deadline-driven environment.
• High level of integrity and ability to maintain confidentiality of financial information.

About the Company:

Electro-Mechanical LLC is committed to fostering a positive and collaborative work environment. All team members are expected to uphold EMC’s core principles and contribute positively to the company culture.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Employees may be required to perform additional duties as needed.