Accounts Receivable Billing Specialist

Employment Type Full time

Compensation $29.00

Compensation Range The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors.

Job Profile Summary Directly involved in all aspects of Non-GC construction projects billing and collections. To provide accurate and timely billing of projects while ensuring billing practices align with company policy and industry regulation.

Description

Directly involved in all aspects of Non-GC construction projects billing and collections.  To provide accurate and timely billing of projects while ensuring billing practices align with company policy and industry regulation.

KNOWLEDGE, SKILLS, AND ABILITIES

Required: High School Diploma or GED and 2 years of Accounts Receivable experience in a high-volume environment. Computer literate, experience in writing business correspondence and the ability to problem solve, multitask, and work efficiently in a fast paced environment. Excellent communication skills. Intermediate proficiency with Microsoft Excel. Strong analytical skills, attention to detail, and the ability to research and investigate complex account receivable accounts.

Preferred: Associate Degree.  Previous construction billing experience preferred.  

ESSENTIAL DUTIES

• Bill and collect Non-General Contractor construction projects.
• Review contract for terms and conditions
• Set up Job file and submit request for preliminary notice
• Generate and issue milestone billings of deposit and progressive billings per terms of contract
• Track billing schedules based on ever changing installation & delivery dates
• Track change order values for additional milestone billings as job progresses
• Create schedule of values
• Issue pay applications G702/G703 AIA billing format
• Prepare proper conditional and unconditional lien waivers per invoice and/or payment
• Reconcile completed projects to A/R.  Issue final retention invoice once reconciled and approved
• Document control of contracts and change orders daily
• Update cash flow sheets with change orders, invoices and payments
• Update Smartsheet delivery & install calendar with invoice and payment status
• Advise operations department, Salesperson, and Project Managers of late payments to ensure equipment does not delver to site without the proper milestone billings being paid.
• Process high-volume resupply invoices.  Reconcile work orders to invoices
• Submit resupply invoices to website billing portals such as Service Channel, ResQ, Procore, Sitefolio, and more
• Work with Compliance department to provide documents as requested by client
• Collections of construction projects and resupply invoices
• Resolve billing disputes or discrepancies
• Monitor A/R aging, proactively follow up on outstanding payments
• Set up new customer accounts in SAP as Back up to Credit Manager
• Effectively communicates to customers and all levels of staff
• Charge customer’s credit cards as approved
• Other duties as assigned

Overview Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.