USOBC Project Engineer

Position Summary

The Project Engineer is a Detail-Oriented Executor who supports the Project Manager in the day-to-day execution of multifamily modular construction projects. This role is responsible for managing RFIs, submittals, subcontracts, invoicing, and project buyout, while keeping all documentation accurate and current. The Project Engineer serves as a critical link between the field, subcontractors, design team, and internal stakeholders—ensuring nothing falls through the cracks from contract award through close-out.

Responsibilities

1. RFI Management

• Prepare, log, and track all project RFIs with accurate descriptions and supporting documentation.
• Distribute RFIs to the appropriate design team members and follow up to ensure timely responses.
• Maintain the RFI log and communicate impacts to schedule and scope to the Project Manager.

2. Submittal Management

• Compile, review, and submit all required submittals including shop drawings, product data, and samples.
• Track submittal status and ensure approvals are obtained before material procurement.
• Coordinate with vendors and suppliers on lead times and delivery schedules.
• Log and distribute approved submittals to the field team and subcontractors.
• Communicate re-submittal requirements promptly when items are returned with comments.

3. Subcontract Administration

• Prepare and issue subcontracts in coordination with the Project Manager, ensuring scope is clearly defined.
• Collect and verify certificates of insurance, DIR registration, and license documentation from all subcontractors.
• Track subcontract execution, change order amendments, and compliance requirements through project close-out.

4. Project Buyout

• Support the Project Manager in executing project buyout by soliciting, leveling, and awarding subcontractor bids.
• Coordinate with Preconstruction to ensure scopes are complete and gaps are identified prior to award.
• Maintain a buyout log tracking awarded scopes, contract values, and outstanding items.

5. Invoicing & Financial Tracking

• Process and track subcontractor pay applications, ensuring accurate coding and timely approvals.
• Prepare owner draw requests and invoicing packages in coordination with Admin and the Project Manager.
• Maintain job cost tracking and flag budget variances to the Project Manager for review.

6. Document Control & Project Administration

• Maintain organized and current project files including contracts, RFIs, submittals, change orders, and correspondence.
• Issue and log meeting minutes, action items, and project notices to all relevant parties.
• Support project close-out by assembling punch lists, warranties, O&M manuals, and final documentation packages.

7. Field Coordination Support

• Assist Site Supervisors with coordination of subcontractor schedules and material deliveries.
• Attend site walks and OAC meetings; document open items and track resolution.
• Facilitate clear communication between the field team, design team, and Project Manager.

8. Warranty & Close-Out Support

• Coordinate warranty documentation and ensure all close-out deliverables are collected and submitted on time.
• Track open warranty items and follow up with subcontractors to ensure timely, documented resolution.

Role Ownership

Owned by PE

• RFI log & responses
• Submittal log & approvals
• Subcontract documents
• Invoicing & pay apps
• Document control & close-out
• Field coordination support

Supported by / Reported to PM

• Project P&L (PM oversight)
• Schedule adherence
• Client satisfaction
• Change order tracking
• Admin (A/R & A/P support)
• Warranty coordination

Key Competencies

• Teamwork: Works collaboratively with the PM, field team, subs, and design professionals to keep the project moving.
• Organization: Manages multiple concurrent logs (RFIs, submittals, invoices, contracts) with accuracy and follow-through
• Financial Acumen: Understands job cost basics, invoicing workflows, and subcontractor pay application processes
• Client Management: Clear and professional written and verbal communicator with owners, subs, and the design team
• Problem-Solving: Identifies documentation gaps and process bottlenecks; escalates issues to the PM with context and options
• Technology: Proficient in MS Office, Excel, and project management/document control software

Requirements

Experience

• 2 years in construction or a related field
• Prior experience with RFIs, submittals, or subcontract administration preferred
• Exposure to commercial or modular construction a plus

Education

• Degree in Construction Management, Engineering, or related field preferred

Tools & Skills

• Proficient with document control and project management software
• Familiar with construction contracts, submittals, RFIs, and pay application processes
• Strong written and verbal communication

Compensation & Benefits

• Salary: $65,000 – $90,000 base Performance-Based Bonuses based on project outcomes
• Schedule: Full-time, 40 hours/week
• Travel: Mileage reimbursement for personal vehicle use

Benefits (after the 90-day introductory period)

• 80 hours of vacation annually (accrued)
• 40 hours of sick leave per year
• 7 Paid Holidays (New Year's Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day, Black Friday, and Christmas Day)
• Employer-subsidized medical, dental, and vision insurance
• Employer-paid life insurance
• 401(k) with up to a 3.5% company match
• All-team gatherings and events

Disclaimers

• All job applications shall remain open and valid for a period of 90 days.
• If you intentionally falsify your application, the Company may terminate the employee.