Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team In this vital role, you will oversee daily office operations while managing financial records with precision and care. Your energetic approach will ensure a smooth-running office environment, supporting team productivity and fostering a positive workplace culture. You will handle a variety of administrative, clerical, and bookkeeping responsibilities, contributing to the overall efficiency and success of our organization. This position offers an exciting opportunity to combine office management expertise with financial acumen in a fast-paced, collaborative setting.

Duties

• Manage day-to-day office operations, including front desk duties, multi-line phone systems, and greeting visitors with professional phone etiquette and warm hospitality
• Oversee scheduling and calendar management for staff appointments, meetings, and events; coordinate logistics for company functions and community events
• Supervise administrative staff and provide training & development to foster team growth and ensure high performance
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software; handle invoicing, expense tracking, and financial reconciliations
• Manage vendor relationships, negotiate contracts, process payments, and ensure timely delivery of supplies and services
• Oversee human resources functions such as onboarding new employees, maintaining personnel files, managing payroll processes, and supporting employee relations
• Handle budgeting tasks by monitoring expenses, preparing financial reports, and assisting with financial planning efforts
• Organize filing systems—both digital and physical—and ensure compliance with recordkeeping standards in a medical or professional office setting if applicable

Qualifications

• Proven experience in office management or administrative roles within a professional environment
• Strong bookkeeping skills with proficiency in QuickBooks or comparable accounting software
• Demonstrated supervising experience with the ability to lead and develop teams effectively
• Excellent communication skills—both verbal and written—with professional phone etiquette
• Exceptional organizational skills with keen attention to detail; adept at schedule management and multi-tasking under pressure
• Knowledge of vendor management processes, budgeting principles, and human resources practices
• Experience in event planning, training & development programs, and office procedures such as filing systems and front desk operations
• Familiarity with medical office management or similar environments is a plus but not required

Join us to be part of an energetic team dedicated to creating an efficient workspace while supporting our organizational growth Your proactive attitude and versatile skill set will make a meaningful impact every day.

Pay: $ $30.00 per hour

Expected hours: 35.0 per week

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person

Salary : $30