What are the responsibilities and job description for the Administrative Assistant position at UrbanPromise Arkansas?
UrbanPromise Arkansas Job DescriptionVision The vision of UrbanPromise is to be a community in Christ of servant leadership and transformation, seeking a full life for all involved: urban youth, families, staff, and volunteers, in the neighborhoods of our cities. Mission The mission of UrbanPromise is to equip urban youth through Christ with the skills necessary for academic success, life management, personal growth and servant leadership. Job titlePart Time Administrative AssistantReports toExecutive Director Job purposeThe Administrative Assistant provides office support to a variety of functions to ensure excellence across the ministry. This person will serve 20-30 hours a week. Pay will be determined based on experience. Duties and responsibilities - Staff members are expected to strive for transformative quality in everything they undertake. Foster Community in Christ Engage in personal spiritual development (mentoring, bible study prayer and the like)Participate in staff spiritual practice events (prayer, discipleship, bible study and the like)Staff Bible study and worship is Wednesdays from 10 a.m.-12 p.m.Staff Prayer is on Fridays from 9-10 a.m.Support and engage in safe practicesHold reporting staff accountable in UrbanPromise Arkansas’ discipleship expectations.Engage in professional development through staff retreats, training, and team building eventsInvest and support, through actions and attitudes, the UPAR communityActively pursue UPAR support raising goals through relationship development, support letters, fig trips, and the likeHave fun Drive the process for critical letters Receipt letter to donorsAppeal letter – make copies, oversee folding/stuffing processGeneral thank you letters (Summer Intern meals, in-kind donations, etc.) Finance Support Deposit - gather, code, and take checks/cash to bankPetty cash & meal money for staff and staff housingMail & StampsDonation input Development Team Liaison to donation software (Onlinegiving.org and Breeze)Drive strategy regarding electronic communication with donors (Mailchimp, Online website, Social media) Technology Support Breeze Key UserPull reports as needed (Banquet call nights, donor information, and the like)Work with Salesforce volunteerAssist/train staffMonitor for accuracyData collectionOnlineGivingOversee implementation of systemHelp staff develop pagesIT back-up - communicate between staff and teamManage phones (train staff, data update, check messages) Volunteer SupportBackground checksReference checksPlacement interviews External print materials T-shirts (obtain best pricing, assist with design, order/distribute)Design print materials with Communications Director (invitations, summer brochures, and the like) Supervise in-kind donation process Office supplies - manage and order necessary supplies (paper, ink, toner, etc.) Coordinate SL training and Tuesday night meals Coordinate snack donations for ASP Support Executive Director as needed
Salary : $16 - $18