What are the responsibilities and job description for the Administrative Assistant position at Anthony Timberlands, Inc.?
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team. This office position is Monday through Friday from 8:00 am to 5:00 pm. position is full time with vacation, 401k and medical/dental/vision insurance. Hourly rate is flexible based on past similar experience. A working knowledge of Excel software is desired.
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
- Operate multi-line phone systems to handle incoming calls efficiently and courteously.
- Maintain organized filing systems, both physical and digital, ensuring easy access to important documents.
- Perform data entry tasks using Microsoft Office Suite and Google Workspace, ensuring accuracy and timeliness.
- Assist with calendar management, scheduling appointments, meetings, and reminders for staff members.
- Support bookkeeping activities using Excel or similar accounting software to track expenses and invoices.
- Proofread correspondence, reports, and other documents for clarity and correctness before distribution.
- Coordinate office supplies procurement and manage inventory levels to ensure operational continuity.
Experience
- Proven experience in an administrative or clerical role within an office environment.
- Familiarity with office management procedures including filing, data entry, and calendar coordination.
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic bookkeeping tools like QuickBooks.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Demonstrated customer service skills with a professional demeanor and strong phone etiquette.
- Previous experience as a receptionist is advantageous but not required.
Pay: $18.00 - $20.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Flexible spending account
- Health insurance
- Vision insurance
Work Location: In person
Salary : $18 - $20