What are the responsibilities and job description for the Operations Manager & Executive Assistant position at URBANICA?
At Urbanica Furniture, we design modern office furniture that helps people work better, feel better, and create inspiring workspaces. As a fast-growing brand based in Miami, we’re looking for someone highly organized, proactive, and detail-oriented to work directly alongside our founder and help support the company’s day-to-day operations.
This is a unique opportunity for someone who enjoys wearing multiple hats, solving problems quickly, and being involved in both the operational and strategic side of a growing business.
Role Description
This is a full-time hybrid role based in Miami for an Operations Manager & Executive Assistant.
In this role, you’ll work closely with the founder to help manage daily operations, improve internal processes, coordinate projects, and keep the business running smoothly across different areas of the company. You’ll also provide executive support through calendar management, meeting coordination, communication follow-ups, and task prioritization.
The ideal candidate is highly organized, resourceful, adaptable, and comfortable working in a fast-paced entrepreneurial environment where priorities can evolve quickly.
Responsibilities
- Support the founder with day-to-day operational and administrative tasks
- Manage schedules, meetings, follow-ups, and internal coordination
- Help improve workflows and operational efficiency across the business
- Coordinate with vendors, partners, freelancers, and internal teams
- Assist with project management and execution across different departments
- Maintain organization across documents, systems, and ongoing initiatives
- Handle communication and ensure tasks and projects move forward efficiently
- Support special projects, launches, and company initiatives as needed
Qualifications
- Strong organizational and multitasking abilities
- Excellent communication and problem-solving skills
- Highly proactive with a “figure it out” mindset
- Ability to manage multiple projects and shifting priorities
- Comfortable working independently and taking ownership
- Experience in operations, executive assistance, office management, or project coordination is a plus
- Proficiency in Google Workspace, Microsoft Office, and productivity tools
- Experience working in a startup or fast-growing company environment is an advantage