Elementary Attendance Secretary

Urbana School District #116

TITLE: Elementary Attendance Secretary

LOCATION: Dr. Preston L. Williams, Jr. Elementary School

SUPERVISOR: Principal

JOB SUMMARY: The responsibility of the Attendance Secretary is to perform general secretarial and clerical duties to support the Principal and to assist him/her with all matters associated with student attendance.

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

• Maintain records of calls from parents/guardians regarding student absences from school.
• Greet parents, students, and other community members in the building and direct them as needed.
• Issue admittance slips to students upon return to school from an absence.
• Perform general secretarial/clerical work for the Principal, including preparing letters and correspondence, copying, answering telephone calls, coordinating schedules, and filing.
• Assist other staff with phone calls to parents/guardians regarding their child’s absence from school.
• Confer with the teachers and assist them with secretarial/clerical duties as directed.
• Operate the attendance computer system.
• Record and edit information on daily student attendance reports.
• Possess and maintain knowledge of the District’s policies and procedures pertaining to student attendance and discipline.
• Possess and maintain knowledge of the contents of the Student/Parent Handbook.
• Assist with monitoring students who assist in the attendance office during the school year.
• Answer the Principal’s phone line and assist with answering and referring other phone calls.
• Maintain District Cum Record files throughout the school year, i.e. attendance, teacher assignment, grade level information.
• Assist with duties assigned to the Principal.
• Perform any and all additional duties as assigned by the Principal, certificated staff, and support personnel.

QUALIFICATIONS:

EDUCATION

• Minimum of a High School Diploma or Equivalent.

EXPERIENCE

• A minimum of 3 years of secretarial/clerical experience is preferred.
• Experience with typing, computers, word processing, spread sheets and working with office equipment such as copiers and fax machines.

OTHER SKILLS AND ABILITIES:

• Ability to communicate effectively and professionally with the public.
• Ability to maintain strict confidentiality regarding student records.
• Strong attention to detail and excellent organizational skills.
• Ability to work effectively and efficiently with various personnel in the District.
• Strong public relations skills and ability to interact with people from diverse backgrounds.

TERMS OF EMPLOYMENT: Salary is determined by the Board of Education. Ten-month work year.

EVALUATION:

• Benefit information can be found on the Human Resources webpage.
• This is not a position within the collective bargaining unit and is not an administrative position.
• This is not an exempt position.
• This is a 10 month clerical I position
• Pay rate is dependent on experience and education; up to $18.75/hour

START DATE: July 22, 2026

AN EQUAL OPPORTUNITY EMPLOYER

REVISED: July 2025