Accounts Payable / Receivable Specialist

Job Summary:

           The Accounts Payable/Receivable Specialist does full-cycle construction A/P and AR. This position supports Accounting operations by matching and processing invoices, collecting and submitting lien releases, processing billings, following up on collections, conducting check-runs, maintaining files, and providing administrative support as needed. The standard working hours for this position are Monday – Friday from 8:00AM – 5:00PM.

Tasks, Duties, and Responsibilities:

• Process monthly Progress billings and submit releases.
• Maintain electronic and paper billing files.
• Follow up on collections weekly and update collection log.
• Set up new jobs in accounting system.
• Follow up on change order status, post changes orders into accounting system. once received and ensure they are billed in the month received.
• Match invoices with receivers and verify cost codes as needed with job foremen.
• Route invoices for approval.
• Price check invoices to make sure we are being charged as per purchase orders/vendor quotes.
• Obtain conditional and unconditional lien releases from suppliers and subcontractors and submit to GC’s to ensure payments are not held.
• Process large volume of invoices.
• Prepares weekly check runs.
• Process subcontractor progress billings and maintain subcontractor files.
• Process overhead and any other types of payments; maintain associated files.
• Maintain vendor records including W-9’s.
• Maintain active card lists and process payments for company credit cards.
• Reconcile statements.
• Make sure we are compliant with documentation, so payments are not delayed.
• Provide office administrative support when requested.

Job Specification

Skills & Attributes:

·        Attention to detail.

·        Shares expertise with others and is a team player.

·        Customer Service – Responds promptly to customer, vendor, and employee requests.

·        Excellent verbal and written communication skills.

·        Maintains confidentiality.

·        Operates with integrity and has respect for others.

·        Completes tasks correctly and on time.

·        Able to multi-task.

·        Self-motivated.

Qualifications & Experience:

·        Minimum 2 Years of Accounts Payable and Accounts Receivable experience required (construction preferred).

·        Intermediate Microsoft Office Skills, PDF software (Adobe, Bluebeam, or similar), and accounting software (Sage300 or Viewpoint Spectrum preferred).

• ·        High School Diploma, GED, or Equivalent. AS in Accounting or Administration preferred.