Executive Personal Assistant

Personal Executive Assistant Job Description

PRESENTED BY: PAUL NICHOLS 

COMPANY: Upstate Granite Solutions 

ADDRESS: 2840 New Easley Hwy, Greenville, SC 29611 

PAY RANGE: $20-$25 per hour 

REPORTS TO: Paul Nichols/Christian Johansen

PREPARED DATE: April 14, 2026

Purpose & Job Summary: 

The Personal Executive Assistant is responsible for providing comprehensive administrative and personal support to the CEO & GM, ensuring seamless coordination of their professional and personal schedule. The role is critical in enhancing the productivity by managing day-to-day tasks such as calendar scheduling, meeting coordination, and handling correspondence. Additionally, this role supports errands, correspondence, scheduling, light financial bookkeeping -all while maintaining confidentiality in all aspects of their duties. The Personal Executive Assistant is the key partner in ensuring time is effectively managed.                

Key Responsibilities:

These responsibilities are subject to change based on the CEO (and GM as needed)

·       Calendar Management: Coordinate and maintain the CEO & GM’s calendar, schedule meetings, appointments, and events while ensuring there are no conflicts.

·       Email & Communication: Manage the CEO & GM’s inbox by prioritizing emails, responding on their behalf, and ensuring timely follow-ups on communications.

·       Meeting Coordination: Schedule, confirm, and prepare materials for meetings, including internal team meetings, client discussions, and conference calls.

·       Travel Coordination: Arrange travel, including flights, accommodation, and transportation.

·       Personal Errands: Handle personal tasks such as running errands and arranging appointments.

·       Financial Support: Provide light bookkeeping support to our offsite CEO firm.

·       Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality regarding both business and personal matters.

·       Office & Task Management: Ensure the CEO & GM is prepared for daily tasks and projects, maintaining an organized to-do list and prioritizing their workload.

·       Project Research: The ability to use online and other resources to explore and discover information for special projects the CEO or GM may need.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Exceptional organizational and time-management skills, with a proven ability to multitask.
• Strong interpersonal skills to communicate effectively.
• High level of confidentiality and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office tools.
• Experience in handling basic bookkeeping or financial tasks is a plus.
• Proficient in writing (free hand is welcomed for notetaking)
• Strong problem-solving skills, with an approach to addressing issues before they arise.
• Ability to work independently, prioritize tasks, and maintain a high level of attention to detail.
• Flexibility in adapting to changing priorities and schedules.

Preferred Skills:

• Familiarity with travel arrangements and logistics.
• Experience in managing personal errands or tasks for executives.
• Knowledge of financial reporting.
• The ability to professionally communicate clearly and be well-spoken.  
• Proficiency in writing (notetaking, short speeches, etc…)

Working Conditions:

• Office-based, with local travel and personal errands.
• Full-time position with flexible hours based on the CEO’s schedule with a one-hour lunch break.

Benefits:

• Paid time off (PTO)
• Health Share Program (Sedera)
• 401k with company match

Annual Paid Holidays:

·       New Year’s Day

·       Memorial Day

·       Independence Day

·       Labor Day

·       Thanksgiving Day

·       Christmas Day