Contract Specialist

Contract Specialist

Upside Innovations is a manufacturer of aluminum ramps, steps, canopies, OSHA steps, covered walkways, and custom access products. We have been growing tremendously since Upside started in 2009 and we continue to add new positions to our team. We are now part of SixAxis Manufacturing Technologies, which is fueling additional growth in our business.

The Contract Specialist will play a crucial role in our accounting department by managing various contracts and compliance-related tasks. This position requires strong organizational skills, attention to detail, and the ability to coordinate effectively with internal departments, vendors, customers, and external partners. The ideal candidate is driven, proactive, and eager to learn, with a continuous improvement mindset and the ability to work independently with minimal direction while managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Verify all required documents have been received, including signed contracts, tax documents, certificates of insurance, and supporting project documentation.
• Ensure contract terms, pricing, totals, and project details match internal records and customer agreements.
• Serve as the primary resource for internal stakeholders on contract interpretation, contract distribution and procedural questions.
• Identify and flag risk issues, deviations from Company standard provisions, and non-conforming terms then recommend practical business-focused solutions.
• Secure and maintain project specific licenses and insurance requirements as necessary.
• Intake and complete all customer requested project set up requirements.
• Maintain organized and complete job files so all departments have access to accurate and up-to-date project information.
• Manage and own the full contract lifecycle including the preparation, revision, negotiation, execution and closeout of MSAs, Subcontracts, SOWs, NDAs, Purchase Orders and their related amendments.
• Request certificates of insurance and enroll in CCIP and OCIP programs when required.
• Communicate with customers regarding missing information, discrepancies, project requirements, and contract-related questions.
• Conduct professional phone conversations with customers to resolve issues, clarify details, and address difficult or sensitive situations when necessary.
• Monitor and track contract status, ensuring all required approvals and documentation are completed in a timely manner.
• Identify opportunities to improve and streamline contract administration processes and workflows.
• Support leadership with additional administrative, operational, and special project tasks as needed.

Qualifications and Skills:

• Bachelor’s degree in business administration, law, paralegal, project management, or related field.
• Extensive experience with Microsoft Office Suite and Adobe Acrobat.
• Proficiency with contract software including such as Docusign and Ironclad.
• Strong attention to detail, analytical thinking, and problem-solving skills.
• Excellent communication, organizational, and interpersonal skills.
• A proactive and independent work ethic, with a passion for continuous learning and process improvement.
• Ability to work collaboratively in a team environment with a positive attitude.