Contract Administrator

At UPMC, we’re all here for the same reason — to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better. 

Why Join UPMC? 

We don’t just take care of patients — we take care of our team, too. And we have the data to prove it. In addition to the benefits you’d expect from an industry leader you can expect: 

• AWARD-WINNING WORKPLACE: Ranked #1 for Best Places to Work for Women & Diverse Managers by Diversity MBA

• A recent study showed that UPMC benefits are 20% higher in value than other healthcare providers in our market. 

• Competitive pay 

• Tuition reimbursement 

• Opportunities to grow in your career at UPMC 

UPMC is looking for a full-time Contract Administrator.

This position works Monday- Friday, 7:30a - 4:00p or 8:00a-4:30p.

This is an almost entirely remote position with on-site work required quarterly.

Purpose:
The Contract Administrator reflects the mission, vision, and values of UPMC, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards. The Contract Administrator will monitor, create, and update UPMC Sourcing contracts and associated products by working collaboratively with Sourcing Leads and the Content team. Responsibilities include reviewing contracts and item data, completing templates, and ensuring all documents are loaded into the UPMC system timely and accurately. This role will play a significant role in addressing product disruptions such as backorders, discontinuations, and recalls, as well as maintaining accurate records of rebates received for UPMC. The Contract Administrator will provide support to the Sourcing Leads and Value Analysis teams for cost savings opportunities and new product introductions. The individual must be able to work effectively both independently and in a team environment and must be able to accommodate multiple projects in a fast-paced environment.

Responsibilities:

• Description: Monitors all existing contracts and accurately updates tracker file on a regular basis.
• Assists contract owners with new and renewing contracts process including drafting amendments and competing price file templates.
• Create contract performance reports for local, supply contracts for owners to review.
• Reviews and verifies details of the analyses completed by the GPO team and prepares recommendations for further action.
• Confirms GPO contract details and facilitates the activation process with the GPO team.
• Performs accurate entry of all contracts and related documents into multiple contract management systems including Premier, Ariba and the system network (G drive).
• Enters Jira tickets for all contract and item updates to the content team, follow up as needed until complete.
• Completes any contract owner updates in Premier and Ariba.
• Enters and maintains Peoplesoft Item Master data including new item setup (IM registration form) and item updates. Works with item owner and enters Jira ticket for Content team to complete.
• Works with Content team to update vendor hosted catalogs and eMarketplace content.
• Monitors EDI exceptions report and resolves pricing issues by working with supplier and item owner.
• Processes new supplier adds as needed. Completes Supplier Add Form and enters Jira ticket for creation.
• Completes MedApproved tasks as assigned to include new item adds and CDM codes.
• Supports sourcing leads and value analysis teams with agenda, notes, and PowerPoint presentations.
• Supports clinical specialty committees focused on product introductions, value analysis, and utilization review consistent with UPMC policies and procedures.
• Reviews Sourcing Jira ticket queue daily for backordered/discontinued items. 
• Completes IM registration forms, responds to questions, adds information as needed.
• Supports Sourcing leads and end-users in remediation of supply availability disruptions (backorders/recalls).
• Updates Premier designated categories as directed by item owners. 
• Completes Premier Category Issue template, communicates with Premier team, and updates the main file on the G drive.
• Reviews rebate payments received by Finance and adds payment information to the rebate log. 
• Research and reconcile lines as needed for Finance.
• Records any sales tracings payments on the tracings log. 
• Contacts suppliers regarding outstanding payments.
• Assists in updating and maintaining the sourcing Smartsheet file.
• Participates in periodic business reviews with Sourcing leads and suppliers, providing support as needed. 
• Collaborates with Strategic Sourcing, Value Analysis, and Supply Continuity teams regularly.
• Coordinates the flow of information between appropriate parties to accomplish customers and supply management objectives. 
• Participates in and completes special projects as needed.