What are the responsibilities and job description for the Project Administrator position at Upchurch?
Company Overview
Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan.
Position Summary
We are looking for a Project Administrator to help us deliver smarter, more efficient buildings for our clients, as part of our Building Automation and Performance Assurance team.
Key Responsibilities
Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan.
Position Summary
We are looking for a Project Administrator to help us deliver smarter, more efficient buildings for our clients, as part of our Building Automation and Performance Assurance team.
Key Responsibilities
- Generate BAS work orders and communicate with the customer a scheduled time for a tech to be onsite
- Assign projects/work orders to Techs on the Dispatch Board
- Generate job costing for BAS only projects and set up Projects in BuildOps
- Generate purchase orders and place orders if needed based on information received by the Operations/Project Manager
- Create billing for projects and work orders to be reviewed by the Operations Manager at each location. Communicate with BAS Project Managers and/or Operations Manager to determine billing amounts if not billed in full
- Operations Manager, location specific, and/or Director to review and sign off on all BAS billing. Invoices and billings are not to be signed and sent out without one of those two’s approval
- The Director and Operations Manager are the only personnel that can adjust service rates
- Generate a purchase order report weekly and provide to the Director and each location’s Operations Manager
- Develop SOPs and Manuals for departmental processes
- Assist with implementation of new software as needed
- Order and receive miscellaneous departmental items such as uniform shirts, business cards, office materials, etc.
- Book flights, lodging and/or rentals as needed for department team members
- Generate purchase orders for credit card charges for the Director, Operations Manager, and BAS Estimator
- Complete Time Tracking each week for technicians, correcting time as needed.
- Assist the Director in performing duties more efficiently
- Generate reports
- Proofread documents that they may generate
- Gather information in BuildOps that may be requested
- Assist the Operations Manager performing duties more efficiently
- Gather reports
- Proofread documents that they may generate
- 1–3 years of experience in BAS or construction administration or project support roles preferred.
- Experience supporting multiple projects simultaneously
- Familiarity with contracts and compliance requirements (preferred).
- Strong organizational and time-management skills.
- Experience with invoicing, AR/AP, billing, etc.
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off and holiday pay.
- Opportunities for professional development and certification assistance.
Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.