What are the responsibilities and job description for the Contract Administration position at Upchurch?
Company Overview
Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan.
Position Summary
The Contract Administrator is responsible for supporting the administration and management of construction contracts throughout the project lifecycle. This role ensures contracts, subcontracts, purchase orders, and related documentation are properly executed, tracked, and maintained in compliance with company policies and project requirements. The Contract Administrator works closely with project managers, legal counsel, accounting, and operations teams to help mitigate risk and support successful project delivery.
Key Responsibilities
Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan.
Position Summary
The Contract Administrator is responsible for supporting the administration and management of construction contracts throughout the project lifecycle. This role ensures contracts, subcontracts, purchase orders, and related documentation are properly executed, tracked, and maintained in compliance with company policies and project requirements. The Contract Administrator works closely with project managers, legal counsel, accounting, and operations teams to help mitigate risk and support successful project delivery.
Key Responsibilities
- Assist with preparation, review, and administration of owner contracts, subcontracts, and purchase orders.
- Ensure contracts are properly executed, distributed, and stored in accordance with company procedures.
- Track contract compliance requirements, including insurance, bonding, and licensing documentation.
- Maintain logs for contracts, change orders, amendments, and correspondence.
- Support change management processes, including change orders, claims, and potential disputes.
- Assist with subcontractor onboarding, including contract execution and document collection.
- Coordinate with project teams to ensure contract terms are understood and followed.
- Support billing and closeout requirements related to contractual obligations.
- Maintain organized and up-to-date contract files and project documentation.
- Assist with audits, reviews, and legal inquiries as needed.
- Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field (or equivalent experience).
- 2–5 years of experience in construction administration, contracts, or project support roles.
- Working knowledge of construction contracts, terms, and conditions.
- Familiarity with industry contract forms (AIA, ConsensusDocs, or similar).
- Strong attention to detail and document management skills.
- Ability to read and interpret contract language and construction documents.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office and document management systems.
- Familiarity with lien laws, insurance requirements, and bonding processes (preferred).
- Experience supporting claims, RFIs, and change management processes (preferred).
- Primarily office-based with occasional visits to project sites.
- Must be able to travel 80-100% of the time.
- Ability to meet deadlines in a fast-paced, project-driven environment.
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off and holiday pay.
- Opportunities for professional development and certification assistance.
Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.