Clerical Administrative Assistant

Company Overview

Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan.

Position Summary

The Clerical Administrative Assistant will provide day-to-day office and administrative support to the Ridgeland operations team. This role is responsible for handling basic purchasing tasks, processing paperwork, and keeping project and office documentation organized and up to date. The ideal candidate is detail-oriented, dependable, and comfortable working in a fast-paced construction/field operations environment.

Key Responsibilities

• Office & Administrative Support
• Support Terry Green and the onsite team with general clerical and administrative tasks.
• Maintain organized electronic and hard copy filing systems for project and office documents.
• Print, scan, and assemble documents, binders, and packets as needed for meetings, projects, and field staff.
• Order and maintain office supplies and basic materials inventory as needed.
• Purchasing & Documentation
• Assist with basic purchasing activities, including creating and submitting purchase requests or purchase orders as directed.
• Track packing slips/packing lists and ensure they are properly matched to invoices and purchase documentation.
• Coordinate with vendors and internal teams to resolve discrepancies with orders, packing lists, and invoices.
• Accounts Payable Support
• Match invoices to purchase orders and packing lists for AP processing.
• Review documentation for completeness and accuracy before routing for approval.
• Communicate with AP and project teams to resolve questions or missing information.
• Project Support (RFI/Submittals/Tracking)
• Assist with logging and tracking RFIs (Requests for Information) as needed.
• Assist with logging and tracking submittals as needed, ensuring documents are routed to the appropriate reviewers.
• Maintain updated logs/reports to support project teams and leadership.
• General Support
• Provide backup support to others in the office as needed.
• Perform other administrative duties as assigned to keep office operations moving forward smoothly.
  

Qualifications

• High school diploma or equivalent required; some college or business/office coursework preferred.
• 1–3 years of administrative, clerical, or office experience; construction or field operations environment a plus.
• Basic understanding of purchasing, invoices, and AP processes preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook); ability to learn company-specific systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and priorities in a deadline-driven environment.
• Good written and verbal communication skills.
• Reliable, professional, and able to work independently with minimal supervision.
  
  

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holiday pay.
• Opportunities for professional development and certification assistance.
  
  

Equal Employment Opportunity

Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.