Sales Administrator - Golf

Overview

Brief Description

The Golf Sales Administrator provides day-to-day administrative and operational support to the golf sales team, spanning UA Golf, lululemon, and GEAR product lines. This role owns sales reporting and analytics, rep support, event and tournament coordination, ambassador program administration, catalog and signage fulfillment, and rep onboarding and contracts. The ideal candidate is highly organized, comfortable managing multiple recurring deadlines across brands, and serves as a reliable first point of contact for the sales rep team.

About Unrivaled Teamwear

Unrivaled Teamwear is the fast-growing parent company behind Gear for Sports and Knights Apparel. Headquartered in Lenexa, Kansas, we design, decorate, and deliver team gear — tees, fleece, performance wear, outerwear, headwear, and accessories — for customers ranging from big box retailers, college bookstores, golf courses and resorts, and national retailers.

We've grown quickly over the past year and expect that growth to continue. We are looking for motivated candidates looking to grow their career alongside the business.

Job Responsibilities

Sales Reporting & Analytics

• Prepare and distribute UA Golf sales reports, including the Sales Drive, Lagging Report, Door Count Report, and Program Tracker (sales and usage)
• Maintain and publish the Golf Sales Leaderboard
• Prepare quarterly IDR reports and ambassador sales reporting
• Prepare and distribute lululemon sales reports, including the Sales Drive and Seasonal Brand Sales report
  
  

RepSpark & Systems Administration

• Set up and onboard new RepSpark users
• Maintain and update brand microsites
• Add and code new customer accounts
• Monitor current inventory reports, including lululemon inventory
  
  

Rep Communications

• Compile and send the weekly “From the Fairway” newsletter to reps every Friday, along with the Sales Drive report
  
  

PGA Show Coordination

• Book hotel accommodations for the show
• Coordinate dinner reservations
• Plan meeting room layout and setup
• Coordinate rep awards
• Prep samples and materials needed for the show
  
  

Tournament Support

• Assist with organizing and mailing out staff uniforms.
• Track tournament setup and ending counts
• Process replenishment orders on site
• Support merchandising and restocking
• Provide direction to staff on-site
  
  

Ambassador Program

• Manage VIP sign-ups
• Maintain the Ambassador Portal
• Track ambassador sales performance
  
  

Rep Training & Onboarding

• Build the rep training schedule
• Print training materials needed for sessions
• Schedule rep travel and reservations
• Set up new reps in UKG and Oracle
• Required to be in office to help facilitate smooth training from department to department along with organizing meals
  
  

Rep Contracts & Compensation

• Prepare rep contracts, including commission, draw (where applicable), and sample charges
• Distribute contracts to reps at year end
• Collect signed copies and file in the shared folder
  
  

Catalog Distribution

• Distribute seasonal UA catalogs for Spring and Fall
• Distribute GEAR catalogs
• Distribute seasonal lululemon catalogs (four seasons)
• Fulfill additional catalog requests from reps
  
  

Signage & Fixtures

• Track signage and fixture requests in the tracking spreadsheet
• Coordinate fixture approvals based on budget availability
• Route approved fixture requests to the appropriate team for fulfillment
• Submit signage (POP) orders to the print vendor
  
  

Rep Support & Customer Service

• Serve as the first point of contact for rep needs and questions
• Field and resolve customer questions
• Set up and code new customer accounts
  
  

Samples Management

• Coordinate with brand partners to ensure salesman samples are placed and delivered to reps
• Maintain an up-to-date rep list
  
  

MDF (Market Development Funds)

• Place approved MDF orders on behalf of the sales team
  
  

Minimum Qualifications

• Bachelor’s degree in relevant field or equivalent experience
• Two years of related experience
• Travel required and able to work in a fast-paced environment
• Strong organizational skills with the ability to manage multiple recurring reports and deadlines across several brands
• Proficiency in Microsoft Excel and reporting tools; experience with RepSpark, UKG, or Oracle is a plus
• Excellent written and verbal communication skills for regular rep- and customer-facing correspondence
• Comfortable coordinating logistics for events and tournaments (travel, hotel, and vendor coordination)
• Detail-oriented with strong follow-through on contracts, approvals, and order fulfillment
• Ability to work cross-functionally with sales, marketing, and print/production partners
  
  

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the associate. Other duties will be assigned as needed.

EOE/AA: Minorities/Females/Veterans/Disabled

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We maintain a drug-free workplace and perform pre-employment substance abuse testing as well as participate in E-Verify.