Professional Consult/Technical

The ERP Project Director will lead the university’s “Phase 0” Enterprise Resource Planning (ERP) initiative — the preparation, coordination, and due diligence required to advance the institution toward a modern, cloud-based ERP platform spanning Human Capital Management, Finance, and Student systems. This position is responsible for day-to-day project coordination, stakeholder engagement, and support of the formal RFP and vendor-selection process. The manager will serve as the central liaison among administrative and academic units, IT, procurement, and external partners to ensure that the institution is fully informed and strategically aligned prior to implementation.

Key Responsibilities

Project Leadership & Coordination

• Develop and manage the overall Phase 0 project plan, schedule, and deliverables.
• Coordinate logistics for discovery sessions, vendor demos, site visits, and information-gathering meetings, ensuring active engagement and timely participation from designated cross-institutional leads. While operating with limited direct authority, the project manager will leverage influence, clear communication, and collaborative planning to secure commitment and alignment across all stakeholders.
• Track decisions, action items, and dependencies across HR, Finance, Student, and IT, ensuring engagement with Academic Affairs, Finance & Administration, and Health Sciences leadership.
• Maintain documentation of business drivers, evaluation criteria, and findings to inform the RFP.

Stakeholder & Governance Engagement

• Partner with the Executive Sponsor, Project Champions, and cross-campus workgroups.
• Facilitate stakeholder input sessions and incorporate feedback into planning.
• Support development of project structure and governance model, support the onboarding of newly assigned project participants.
• Develop concise briefings, status reports, and presentations for leadership.

Due Diligence & Market Research

• Coordinate informal vendor meetings, product research, and benchmarking with peer institutions.
• Manage communications and scheduling with vendors and consultants in compliance with procurement policies.
• Compile comparative analyses and key findings to support recommendations.

RFP Development & Vendor Evaluation

• Partner with Champions and Purchasing Department to draft and issue the RFP.
• Support definition of functional and technical requirements, evaluation rubrics, and scoring frameworks.
• Coordinate logistics for vendor responses, demos, and evaluations.
• Ensure transparency, documentation integrity, and adherence to procurement regulations.

Communication & Change Enablement

• In partnership with Project Champions and UCAM, design and execute a communication plan to keep the campus informed of progress.
• Build trust and transparency around ERP decision-making.