Medical Education Prog Splst

The office of Graduate Medical Education is seeking an organized, detail-oriented individual who can work effectively with others and independently in a multi-task environment. The primary purpose of the GME Medical Education Program Specialist is to ensure continuity of key operations and accreditations for UNM Graduate Medical Education accredited residency and clinical fellowship programs when a program coordinator vacates the position or takes an extended leave from the program.

This person will serve as a liaison between the Program Director, Associate Program Director, Residents/Fellows and the GME office to assist in the daily operational activities of an ACGME accredited residency or fellowship if a coordinator resigns or is out for an extended period of time in the day to day managing of residents/fellows.  Duties may vary depending on the department assigned to the Medical Education Program Specialist. This position will also participate and assist programs with recruitment to include updating and manage program information in ERAS (Electronic Residency Application Service), The NRMP Match, and J1 Visa applicants if a program does not have a coordinator. GME Responsibilities will include identifying areas for systems improvements across programs and providing recommendations and feedback to GME office.

This position will also attend GME events, meetings and trainings and as a member of the GME office, work on special projects in the office as needed, when not assigned to a training program. This position may also assist in assessment of program operations, including making recommendations for operational/quality improvements. 

General Responsibilities:

• Oversee the day-to-day administration of residency/fellowship programs, with careful prioritization of tasks.
• Communicate with GME constituents (department, faculty, residents/fellows, ACGME, ABMS specialty board) on a regular basis or as needed.
• Provide guidance to residents/fellows on program, institution, and GME policies.
• Administer the New Innovations Residency Management System for the program, including maintaining resident/fellow demographics data; resident/fellow schedules; required evaluations; procedural logging/verification; conferences (when applicable); and timely completion of clinical and educational work hours. 
• Ensure residents/fellows submit case/procedure log data in appropriate systems as required by their ACGME Review Committee (RC).
• Advise and consult on issues or inquiries from residents/fellows, faculty, staff and department chairs. 
• Ensure adherence to the program’s policies regarding clinical and educational work hours, eligibility and selection, and effects of leave on board eligibility.
• Provide other program support responsibilities as needed.
• Exercise appropriate discretion in maintaining strong working relationships with both the SOM/GME Office and clinical departments and programs assigned.
• Demonstrate excellent communication skills to numerous and varied constituents.

Program Accreditation and Compliance:

• Develop a familiarity with the ACGME Specialty-Specific requirements of the programs; develop program policies to comply with accreditation requirements, if needed
• Complete annual surveys and ensure information is up to date in various GME systems (Specialty Board, FREIDA, ACGME ADS, professional organizations, GMETrack).
• Assist with administration of annual ACGME Resident/Fellow and Faculty surveys.
• Ensure resident/fellow reporting compliance in New Innovations
• Assist the program director in maintaining the program’s required ACGME documentation, and other essential documents required for program accreditation.
• Maintain program information in ACGME Accreditation Data System (ADS).
• Coordinate with program director on submission of data for ACGME Annual Update.
• Coordinate Annual Program Evaluation (APE) activities with program director including data collection and meeting preparation.
• In conjunction with the GME Office, coordinate accreditation activities which may include ACGME self-study visits, focused site visits, program Special Reviews, and prepare documentation as necessary.
• In coordination with the program director, act on citations/recommendations received from the ACGME or GME Office.
• Prepare Program Letters of Agreement (PLAs) with participating institutions and training sites; ensure agreements are revised as needed.

GME Office Special Projects:

• As a member of the GME Office, work on special projects in the office as needed, and when not assigned to a training program(s).