Office Administration - Temporary Position

Office Administration - Temporary Position at University Preparatory Academy

About the Employer

The mission of University Preparatory Academy is to prepare students to enroll and excel in the best colleges and universities in the nation. UPA serves a diverse population of 7th through 12th-grade students, most of whom reside in Santa Clara County. UPA’s campus is easily accessible, located off Highway 87 at Curtner Avenue. The campus is located across the street from a light rail station and local bus station. This strategic location enables UPA to draw students from school districts throughout Santa Clara County. UPA is a college preparatory alternative for those students who are not performing to their potential and get lost in traditional large middle and high school settings. UPA provides a strong, supportive, small school environment for students to excel academically. Students demonstrating the desire and drive to make college a reality will find a home at UPA. The curriculum and pacing, along with the expected learning outcomes, are designed to challenge students. In conjunction with high expectations, UPA offers supportive learning environments in every classroom as well as a full complement of support classes for Math Support, English Support, and Intensive English Language Learner support. Students attending UPA will find both the challenge and support necessary to keep college and university within reach.

Job Summary

Job Summary

MISSION The Office Administrator is responsible for managing the daily operations of the school, ensuring a smooth and efficient workflow. They will assist with school functions, serve as the primary liaison between the school and the Cathedral of Faith. The Office Administrator may also be asked to perform other tasks as needed to support the smooth operation of the school, including supporting faculty. DUTIES AND RESPONSIBILITIES Facilities Serve as the key point of contact with the Cathedral of Faith (CoF) in regards to all aspects of the physical buildings. Attend weekly COF Facilities meetings to review and update all UPA scheduled events. Coordinate custodial needs of UPA, general repairs, and improvements with CoF. Create and implement a reservation system for all key areas of the campus needed by both UPA and (CoF). Work with the Cathedral of Faith (CoF) to procure keys for all staff. Create a procedure for teachers and staff to request classroom and office furniture needs. Coordinate the ordering and installation of furniture and interactive TVs needed for the classrooms. Work with CoF custodial services to ensure classrooms, offices, and facilities are cleaned daily. Manage UPA phone updates and repairs as needed. Coordinate room reservations and setup for all staff. Work with CoF to have campus and all classrooms ready for back-to-school Operations Fieldtrip coordination: collaborate with outside transportation vendors to acquire safe and reliable transport. Oversee the proper maintenance and repair of the campus copying and business machines. Taking inventory of the supplies cabinet and replenishing as needed. Ensure that water delivery and printing paper is delivered regularly. Pick up and distribute UPA mail and packages daily. Create a system for outgoing packages (testing, returns, equipment being repaired) and arrange for pick-up by appropriate carriers. Create a reliable list of vendors for events such as Senio

Requirements / Qualifications

Requirements / Qualifications

Comments and Other Information

Comments and Other Information

Salary : $32