What are the responsibilities and job description for the Office Associate BCPA Shared Staff Center (Music) position at University of Wyoming?
Join Our Campus Community!
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us?
At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:
Generous Retirement Contributions:
The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
Exceptional Health & Prescription Coverage:
Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include
4 deductible options to suit your needs
.
Paid Time Off:
Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
Tuition Waiver:
Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
Wellness and Employee Assistance Programs:
Stay healthy with wellness initiatives, counseling services, and mental health resources.
At the
University of Wyoming
, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s
Benefits Summary
.
JOB TITLE:
Office Associate - BCPA Shared Staff Center (Music)
JOB PURPOSE:
Provide administrative and front office support to the Visual and Performing Arts Shared Staff Center.
This position serves as the central main office staff for the Buchanan Center serving Visual Arts, Theatre & Dance, Music, and Fine Arts Outreach.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform administrative tasks and projects. Analyze, process and maintain information as required.
Assist supervisor by researching problems and providing resolution(s) as directed.
Perform bookkeeping duties, organize data and oversee office functions as required.
Prepare complex reports regarding personnel staffing and budgetary requests for personnel, supplies and equipment; perform associated analysis and interpretations.
May perform a variety of marketing, public relations, and special event projects and tasks.
Provide training regarding department and University procedures; may provide computer application(s)/procedures training.
Some positions may perform student academic advising.
Perform special projects, as directed.
May guide or supervise other office staff as required.
Serve as the receptionist for the Buchanan Center shared staff office. Duties include answering phones, taking and disseminating messages, sorting and delivering mail, scheduling rooms, responding to department emails, mange key and locker checkout for the Theatre & Dance and Music departments. Serves as initial contact for the office by greeting visitors, answering questions or directing to appropriate resources, assisting students and faculty with forms and information.
Provide administrative support for the Theatre & Dance and Music departments and the Fine Arts Outreach program. Duties include assisting with loading semester course schedules, serving as main contact for the CAP process, creating donor thank you letters, arranging travel for faculty, assisting with course evaluations, maintaining and ordering department and staff center supplies, contact for building work orders, and create and maintain department listservs.
Assist others in the staff center with financial transactions. Duties include reconciling p-card expenses, creating and reconciling reimbursements, purchase orders, and assisting with statements of work.
Position assists with and answers questions for faculty, staff, and student traffic related to all units (Music, Theatre & Dance, Fine Arts Outreach) in the building.
Assist others in the staff center with website maintenance, graphic design, or other projects as assigned.
As time permits, position may assist with departmental events.
SUPPLEMENTAL FUNCTIONS:
May assist with departmental budget planning process including research and provide/prepare financial reports.
Assist with revision of forms and office procedures.
COMPETENCIES:
Adaptability
Analysis/Problem Identification
Attention to detail
Consistency
Initiative
Quality Orientation
Work Prioritization & Management
MINIMUM QUALIFICATIONS:
Education:
High School Diploma or GED
Experience:
2 years progressively responsible work-related experience
Required licensure, certification, registration or other requirements:
None
DESIRED QUALIFICATIONS:
Associate's degree and/or equivalent combination of education and experience
Experience with electronic and paper record keeping
Experience in an office or customer service role
Experience with student information software systems
Excellent written and verbal communication skills
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
Cover letter
Resume or C.V.
Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
This position will remain open until filled. Complete applications received by 07/26/2026 will receive full consideration.
WORK LOCATION:
On-campus:
This position provides vital support to campus customers, and the successful candidate must be available to work on campus.
WORK AUTHORIZATION REQUIREMENTS:
The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email
jobapps@uwyo.edu
.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the
About Laramie website
.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit
http://visitlaramie.org/
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us?
At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:
Generous Retirement Contributions:
The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
Exceptional Health & Prescription Coverage:
Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include
4 deductible options to suit your needs
.
Paid Time Off:
Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
Tuition Waiver:
Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
Wellness and Employee Assistance Programs:
Stay healthy with wellness initiatives, counseling services, and mental health resources.
At the
University of Wyoming
, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s
Benefits Summary
.
JOB TITLE:
Office Associate - BCPA Shared Staff Center (Music)
JOB PURPOSE:
Provide administrative and front office support to the Visual and Performing Arts Shared Staff Center.
This position serves as the central main office staff for the Buchanan Center serving Visual Arts, Theatre & Dance, Music, and Fine Arts Outreach.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform administrative tasks and projects. Analyze, process and maintain information as required.
Assist supervisor by researching problems and providing resolution(s) as directed.
Perform bookkeeping duties, organize data and oversee office functions as required.
Prepare complex reports regarding personnel staffing and budgetary requests for personnel, supplies and equipment; perform associated analysis and interpretations.
May perform a variety of marketing, public relations, and special event projects and tasks.
Provide training regarding department and University procedures; may provide computer application(s)/procedures training.
Some positions may perform student academic advising.
Perform special projects, as directed.
May guide or supervise other office staff as required.
Serve as the receptionist for the Buchanan Center shared staff office. Duties include answering phones, taking and disseminating messages, sorting and delivering mail, scheduling rooms, responding to department emails, mange key and locker checkout for the Theatre & Dance and Music departments. Serves as initial contact for the office by greeting visitors, answering questions or directing to appropriate resources, assisting students and faculty with forms and information.
Provide administrative support for the Theatre & Dance and Music departments and the Fine Arts Outreach program. Duties include assisting with loading semester course schedules, serving as main contact for the CAP process, creating donor thank you letters, arranging travel for faculty, assisting with course evaluations, maintaining and ordering department and staff center supplies, contact for building work orders, and create and maintain department listservs.
Assist others in the staff center with financial transactions. Duties include reconciling p-card expenses, creating and reconciling reimbursements, purchase orders, and assisting with statements of work.
Position assists with and answers questions for faculty, staff, and student traffic related to all units (Music, Theatre & Dance, Fine Arts Outreach) in the building.
Assist others in the staff center with website maintenance, graphic design, or other projects as assigned.
As time permits, position may assist with departmental events.
SUPPLEMENTAL FUNCTIONS:
May assist with departmental budget planning process including research and provide/prepare financial reports.
Assist with revision of forms and office procedures.
COMPETENCIES:
Adaptability
Analysis/Problem Identification
Attention to detail
Consistency
Initiative
Quality Orientation
Work Prioritization & Management
MINIMUM QUALIFICATIONS:
Education:
High School Diploma or GED
Experience:
2 years progressively responsible work-related experience
Required licensure, certification, registration or other requirements:
None
DESIRED QUALIFICATIONS:
Associate's degree and/or equivalent combination of education and experience
Experience with electronic and paper record keeping
Experience in an office or customer service role
Experience with student information software systems
Excellent written and verbal communication skills
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
Cover letter
Resume or C.V.
Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
This position will remain open until filled. Complete applications received by 07/26/2026 will receive full consideration.
WORK LOCATION:
On-campus:
This position provides vital support to campus customers, and the successful candidate must be available to work on campus.
WORK AUTHORIZATION REQUIREMENTS:
The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email
jobapps@uwyo.edu
.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the
About Laramie website
.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit
http://visitlaramie.org/