Data Reporting and Admissions Specialist

Job Summary:

The UW-Madison School of Pharmacy seeks a detail-oriented, proactive, and organized Data Reporting and Admissions Specialist to join our dynamic PharmD admissions team. This position is responsible for the accurate management of critical applicant and student data across PharmD application systems, our Customer Relationship Management system (CRM), and the UW-Madison Student Information System (SIS), ensuring data integrity from application through enrollment. Key responsibilities include leading the coordination of the PharmD admission interviews, providing crucial data reporting and support to the Admissions Committee and Academic Affairs leadership, and compiling and analyzing key admission and current student metrics to support the ongoing assessment of processes and outcomes.

The ideal candidate will possess exceptional data management and analytical skills, superior organizational abilities, and outstanding communication skills to effectively engage with prospective students and guide applicants, demonstrating a steadfast commitment to providing exceptional service.

Responsibilities:

Analyzes, plans, and creates complex data and report sets for academic and/or university program planning. Provides accurate and timely data to leadership for strategic decision making either within a school/college or institutional level.

• 20% Designs, implements, and evaluates data reporting systems
• 20% Inputs, maintains, and analyzes data in confidential databases and transfers data as needed
• 20% Generates data-based annual reports of curricular and departmental outcomes
• 20% Provides expert statistical consulting, analysis, and technical assistance on research projects, program assessment, and evaluation
• 10% Plans, coordinates, and implements PharmD admission interviews
• 10% Engages with prospective PharmD students to address inquiries, offer admissions guidance, and build strong, positive connections

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Required
Bachelor's Degree in related field required

Qualifications:

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $53,000 ANNUAL (12 months) Depending on Qualifications

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off, competitive insurances and savings accounts, and retirement benefits through the Wisconsin Retirement System (WRS).

Qualified candidates can expect to earn between $53,000 and $60,000. Candidates who are highly qualified may earn between $60,000 and $70,000. Exceptionally qualified candidates with additional education, experience, and/or specialized skills may be considered at a higher salary.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the required/preferred qualifications and the skills/requirements outlined in the job summary. Please keep in mind, applicants need to articulate all requirements in their cover letter and/or resume. Applicants who have preferred qualifications/skills should share those in the cover letter and/or resume as well.

The application reviewers will be relying on written application materials to determine who may advance to interviews.

Contact:

Allison Miller
allison.miller@wisc.edu
608-890-3683
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Data Reporting Specialist(AE016)

Department(s):

A56-SCHOOL OF PHARMACY/ACADEMIC AFFAIRS/ADM&REC

Employment Class:

Academic Staff-Renewable

Job Number:

314187-AS

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all diverse backgrounds and encourage all qualified individuals to apply.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.