Staff Accountant

JOB TITLE: Staff Accountant

REPORTS TO: Controller

ANTICIPATED SALARY RANGE: $ 70,000 – 75,000; plus, the UVM Foundation’s progressive benefits package, which includes: a comprehensive health plan; dental, vision, and life insurance; a robust paid time off package; a 403(b) plan with immediate vesting and contributions; and tuition remission.

Actual hiring pay dependent on current competitor market conditions, comparable employee peer(s) at time of hire, and candidate’s experience level and length. This position is classified at the Assistant Director level within the UVM Foundation classification structure.

EFFECTIVE DATE: October 15, 2026, or a negotiated date agreed upon by both parties

FTE: Full-Time

LOCATION: Burlington, Vermont

JOB-TYPE/HOURS: On-site

Job Summary

The UVM Foundation is seeking a highly detail-oriented and solutions-focused team player to join our team. The Staff Accountant will help execute vendor disbursements, expenses, cash receipts, and bank deposit strategies in support of the business goals of the UVM Foundation. This position will also focus on payroll processing and maintaining employee records in our HCM system. The Staff Accountant must have strong technical aptitude and be proficient with MS Excel. The person in this role must understand the importance of effective and efficient financial operations in advancing the Foundation’s mission and supporting the philanthropic goals of our donors.

Essential Functions

35% Travel & entertainment administration and reporting

• Manage weekly activity, account assignment, and employee follow up.
• Verify documentation for compliance with Foundation policy and IRS regulations.

20% Cash receipts and daily transaction processing

• Daily deposit of cash, checks, and credit cards.
• Daily receipt processing and feeds reporting.

20% Payroll and benefit administration

• Pay Foundation employees accurately and on-time.
• Update employee records for hires, termination, changes, and benefits.
• Prepare payroll journal entries and management reports.

15% Accounts payable and expense reporting

• Process vendor payments and assign proper account coding.
• Update department managers on expense performance against budget.
• Prepare and process annual 1099 filings.

10% Special projects and other work as assigned

Minimum Skills & Abilities

• Critical thinking – detect incorrect or abnormal information, identify the root cause, and recommend solutions.
• Attention to detail – review information for accuracy and identify mistakes or areas that need further review.
• Strong technology aptitude – quickly learn and apply technology solutions to routine business transactions. Proficiency with MS Excel skills.
• Problem solving –independently identify solutions to routine business transactions.
• Effective interpersonal relationships – ability to build effective interpersonal relationships with Foundation staff, UVM staff, and our payroll system vendor.
• Deadline focus – organize work in order to meet internal and external production deadlines.
• Strong follow up skills – independently follow up with staff to gather information and complete critical tasks.
• Work in a team environment – enjoy working with multiple people on projects and department activity.
• Professional curiosity, desire to learn, and desire to improve the Foundation’s operations.
• Demonstrated commitment to the principles of diversity, equity, and inclusion and the ability to conduct work in alignment with these values.

Minimum Education & Experience

Bachelor’s degree in Accounting. Experience with bookkeeping, cash receipts, travel and entertainment card management and payroll/benefits, ideally within in a higher education business office or similar non-profit. Ability to independently create spreadsheets using large data sets. Or an equivalent combination of education and/or experience from which comparable skill mastery has been achieved.