Assistant Director of Business Operations

Details

Open Date 07/28/2026

Requisition Number PRN45765B

Job Title Financial Analyst

Working Title Assistant Director of Business Operations

Career Progression Track E

Track Level

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area President

Department 00327 - Athletics Department

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range DOE

Close Date 10/28/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Performs a variety of business operation and accounting duties that range in level of complexity from clerical accounting duties such as processing invoices, creating departmental deposits, and initiating reimbursements to more complex duties such as reconciling departmental Travel Card purchases, reviewing and processing departmental travel expense reports, compiling and analyzing data to be used in projects, budget monitoring, and educating coaches and Athletics staff on procurement policies and procedures.

An excellent benefits package is included (see**https://www.hr.utah.edu/benefits/**for a full description of the benefits package).

Responsibilities

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

• Review Departmental Travel expense reports ensuring proper University and Departmental Travel policies are being maintained and followed.

• Creates Purchase Orders for procurement of goods and services for the Athletics Department.

• Creates departmental deposits for all Tennis Center related income.

• Review and process departmental invoices for payment by working directly with the University of Utah Purchasing Office.

• Review and reconcile departmental Travel Card charges and serve as payment contact for local hotels.

• Serve as a Business Office liaison to the University Travel Department. Serve as the Business Office liaison to the following sports: Football, Women’s Basketball, Men’s Golf, Women’s Gymnastics, Women’s Softball, Men and Women’s Swimming/Diving, Men and Women’s Tennis, and Spirit Squad.

• Process Employee and Student-Athlete reimbursements based on departmental reimbursement policies.

• Assist in educating coaches and Athletics staff on policies and procedures surrounding the University’s procure-to-pay processes. Assists the Director of Business Operations with various procurement, budget, and month-end closing procedures.

• Performs other duties and special projects as assigned and has the opportunity to take on additional responsibilities within the business office.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, and talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

• Bachelor’s degree required in Business Administration, Finance, Accounting, or a related field (one year of education can be substituted for two years of related work experience); plus, two years of related experience.

• 2 years of collegiate athletics business office, clerical accounting, or relevant experience.

• The ability to understand, interpret, and apply University and departmental regulations.

• Capable of working in a fast-paced environment and completing multiple tasks and projects in a timely manner.

• Human relations and effective communication skills are required.

• Experience using programs such as Excel and other Microsoft 365 applications.

• Must have a valid Driver’s License

An advanced degree, such as a Master’s of Business Administration, is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Advanced skills in using all Microsoft 365 applications, especially Excel.

• Experience in using SAP Concur Travel Expense platform.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at https://oeo.utah.edu

**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.