What are the responsibilities and job description for the Administrative Assistant, Academic Affairs Policy Office position at University of Utah Health?
Details
Open Date 07/28/2026
Requisition Number PRN45750B
Job Title Administrative Assistant
Working Title Administrative Assistant, Academic Affairs Policy Office
Career Progression Track D
Track Level
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday through Friday during the hours of 8:00 am to 5:00 pm
VP Area Academic Affairs
Department 02233 - AVP for Faculty
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 15.19 to 25.00
Close Date 10/31/2026
Priority Review Date (Note - Posting may close at any time) 08/13/2026
Job Summary
The Director of the Academic Affairs Policy Office seeks an Administrative Assistant to provide complex secretarial and administrative office support and perform a variety of administrative duties as described below.
Responsibilities
Essential Functions:
Provides administrative support to Policy Director, Policy Academic Coordinator, and the Senate Faculty Review Standards Committee. Responsibilities include, but are not limited to, scheduling appointments and committee meetings, coordinating and organizing committee materials, and drafting communication.
Assists Academic Affairs Policy Office with planning and goal setting.
Collects, organizes, and analyzes data for specialized reports.
Initial guideline preparation including formatting a current/proposed policy or procedure on the appropriate template and making initial edit recommendations.
Provide research support.
Other assignments as needed.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Conditions
Nearly continuously: office environment
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Strong written and verbal communication skills. Intermediate expertise with Microsoft Office Suite (Word, Excel, Outlook, and Powerpoint)
Type Benefited Staff
Special Instructions Summary
Please provide a resume, a cover letter, and 1-2 writing samples that illustrate your writing skills (redacted as needed).
Application review will begin August 13th and will continue until position is filled.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.