Program Coordinator

Posting Details

Position Information

Job Title Program Coordinator Union Level Department Jacoby Center Campus Stockton Posting Number 201304335P Full or Part Time Full Time Number of Months 11 Work Schedule Position End Date Open Date 07/14/2026 Close Date Open Until Filled Yes Special Instructions to Applicants

For Applicants Seeking Job Opportunities within the University

Internal: Internal applicants will be considered within the first five (5) business days of the posting period.

External: External applicants will be considered on the sixth (6) business day of the posting period.

Sponsorship

This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose

The Program Coordinator provides support to the Assistant Director with the program operations and monitoring and ensuring compliance with the program grant requirements.

This is a renewable eleven (11) month position funded by a grant.

Pacific offers full-time employees a unique opportunity to live on our beautiful campus at below-market rental rates—helping you save time and money on your commute.

Essential Functions

• Supports the Assistant Director by coordinating daily operations, and monitoring program activities to ensure compliance with grant requirements with Stockton Unified School District.
• Provides oversight, direction and support to student and temporary casual employees involved in the program to ensure satisfactory attendance, performance and problem solving.
• Creates and monitors schedules.
• Assigns and reviews work.
• Substitutes as an after school program staff when necessary.
• Communicates with the Assistant Director as needed daily, weekly and monthly on program operations through both written and verbal means.
• Assist the Program Director in determining staffing for site locations, hiring and placement, training and coaching student and temporary casual employees.
• Assists in payroll, monitoring program budget and other administrative duties.
• Composes and prepares letters, correspondence, special reports, technical papers and presentations.
• Attends meeting and takes minutes for review and/or distribution.
• Liaison between University of the Pacific and Stockton Unified School District.
• Assists in recruitment of student and temporary casual employees.
• Monitors office equipment, facilities and duplicating services ensuring all are operational and have no need of repair. Orders unit’s supplies, repair of equipment and facilities when needed or requested.
• Responds to unit personnel on general inquiries and provides information to those the unit serves.
• Maintains a variety of department records both electronically and manually including but not limited to class enrollments, student records and areas of compliance.
• Recommends new procedures for streamlining administrative duties or office functions.
• Performs other duties as assigned or requested.
  

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty and staff.

Minimum Qualifications

• Associate’s Degree or sixty (60) units of completed post-secondary high school education coursework.
• Three (3) years of experience in educational tutoring or after school programs.
  
  

Preferred Qualifications

• Excellent organizational, time management skills and strong problem solving skills.
• Demonstrated proficiency in the use of computer office software including word-processing, spreadsheet applications and mail merge functions. PowerPoint or similar programs highly desired.
• Excellent verbal and written communications skills; ability to establish and maintain effective working relationships with staff, departments, and others.
• Excellent phone & customer service skills, office organization, and records management skills.
• Familiarity with basic budget and bookkeeping procedures.
• Web content management desired.
• Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.
  
  

Physical Requirements

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of standing, walking and sitting. Repetitive hand/wrist motion while using computer keyboard and phone. Occasional climbing stairs, bending, stooping and reaching. Constant verbal and written communication. Occasional lifting up to twenty-five (25) pounds.

Work Environment/Work Week/Travel

Work is primarily performed in a standard office environment. Work performed during standard business hours and may include weekends to meet business needs. Light travel as needed to different site locations.

Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University’s insurance carrier reserves the right to exclude applicants based on their driving record.

Hiring Range $21 - $26 per hour; We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer. Background Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

Anti-Discrimination/EEO Policy Statement

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have an Associate’s Degree or sixty (60) units of completed post-secondary high school education coursework?
• Yes
• No
• * Do you have at least three (3) years of experience in educational tutoring or after school programs?
• Yes
• No
• * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly: Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
• Yes
• No
• * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly: Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
• Yes
• No
• * How did you hear about this employment opportunity?
• CSHP Job Posting
• ACCP Job Posting
• Personal Referral
• Pacific Website
• Other
  

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application
  
  

Optional Documents

• Other Document