What are the responsibilities and job description for the Program Manager II - APL position at University of Texas at Dallas?

Posting Details

Posting Number	S06783P
Position Title	Program Manager II - APL
Functional Title	Program Manager - Alliance for Physician Leadership
Department	Executive Education
Salary Range	$70,000
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	01/08/2026
Posting Close Date
Open Until Filled	Yes
Desired Start Date	02/02/2026
Job Summary	The Alliance for Physician Leadership (APL) Program is one of the longest-standing programs within the Jindal School of Management, serving more than 650 alumni and approximately 95 active physician students. Recognized as a top-five national program for physicians, APL engages executive-level learners and faculty across the university. The Program Manager II provides operational, administrative, and logistical support for the Alliance for Physician Leadership, ensuring the smooth delivery of academic programs and day-to-day activities. Working in close partnership with the Program Director, this role implements established program strategies, manages program operations, and assists with student, faculty, and stakeholder engagement. The role focuses on operational execution, coordination, and process management, working collaboratively with program leadership to support academic and programmatic activities. The ideal candidate is highly organized, detail-oriented, and effective in a collaborative environment. This individual enjoys working with prospective and current students, faculty, administrators, and alumni, and brings strong communication and interpersonal skills to support program operations and ongoing initiatives.
Minimum Education and Experience	Bachelor's degree; Five to seven years experience in a field relevant to the program; or any equivalent combination of education and experience.
Preferred Education and Experience	Preferred Education and Experience Master's degree with 5-7 years of progressively responsible experience in higher education administration, program coordination, or a related field. Experience supporting and managing academic or professional programs in a higher education environment. Proven ability to build and maintain effective working relationships with faculty, students, administrators, and external stakeholders. Strong organizational, communication, and time-management skills, with the ability to work independently within established guidelines and manage multiple priorities.
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Essential Duties and Responsibilities Program Operations & Coordination Manage day-to-day administrative operations for APL graduate and executive education programs, including scheduling, calendars, and deadlines. Coordinate classroom and virtual course logistics, materials preparation, and eLearning setup. Track program timelines and ensure deliverables are completed according to semester and annual calendars. Supervise support staff and student employees to support program operations. Assist with program events, student engagement activities, and alumni communications as directed by the Program Director. Budget Administration & Reporting Assist with annual budget preparation by compiling data and supporting documentation for review and approval by the Program Director. Track monthly revenues and expenditures; reconcile accounts and prepare routine financial reports. Monitor expenditures against approved budgets and flag variances for Director review. Process faculty stipends, invoices, and MOUs in accordance with established rates and procedures. Student Administration & Support Provide administrative support to prospective and current students, including application coordination, enrollment processing, degree plan evaluation, and course mapping. Coordinate student admissions workflows, orientation logistics, and graduation processing in collaboration with the Program Director and university offices. Serve as a point of contact for student inquiries related to program requirements, timelines, and procedures, referring academic or policy decisions to the Director as appropriate. Faculty & Course Coordination Coordinate faculty scheduling, course setup, and instructional logistics in collaboration with APL support staff. Maintain course records, syllabi, and program documentation. Support curriculum updates and course changes as directed by the Program Director. Communication & Outreach Support Assist with program communications, including website updates, approved marketing materials, and maintain communication channels with applicants, students and alumni. Support outreach and recruitment activities by coordinating events, responding to program inquiries, and maintaining contact lists. Compliance & Process Support Follow established university policies and procedures related to academic programs, finance, and student records. Coordinate data collection and documentation for assessments, audits, and reporting as directed. Identify operational inefficiencies and suggest process improvements to the Program Director.
Physical Demands and Working Conditions	On campus work some weekends and evenings is required to support program activities and classes. Travel for some course trips may be required.
Physical Activities
Working Conditions
Additional Information	*Preference will be given to internal applicants.* Work will be performed on-site and in person. This position will require occasional on-site evenings or weekends to support program activities and classes. *Please note that visa sponsorship is not available for this role.* *Must be a U.S. Citizen or Lawful Permanent Resident to meet USCIS eligibility requirements.* What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits BCBS PPO Medical Insurance Options - including *100% paid* employee medical coverage for full-time employees AD&D Insurance Dental & Vision Plan Options Long and short-term disability TRS Retirement Plan Fertility Benefits Paid time off All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. *If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!*
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator*.

The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. The University prohibits unlawful discrimination against a person because of their race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression national origin, age, disability, genetic information, or veteran status. EOE, including disability/veterans.

Salary : $70,000

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