What are the responsibilities and job description for the Administrative Assistant II position at University of Texas at Dallas?

Posting Details

Posting Number	S06743P
Position Title	Administrative Assistant II
Functional Title
Department	Mechanical Engineering
Salary Range	$44,000 DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)	08/31/2026
Posting Open Date	11/24/2025
Posting Close Date
Open Until Filled	Yes
Desired Start Date
Job Summary	Provides advanced administrative support to the Center for Wind Energy at The University of Texas at Dallas.
Minimum Education and Experience	Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Preferred Education and Experience	MINIMUM EXPERIENCE Evidence of competence with Microsoft Office applications such as Word, Outlook, Teams and Excel, as well as Adobe Acrobat Pro is required. PREFERRED EXPERIENCE Previous experience in higher education Internal candidates are preferred Experience with Microsoft co-pilot
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Administrative Serves as administrative assistant to the Center Director (supervisor) by providing or overseeing reception services, scheduling appointments, meetings, and travel & reimbursement, maintaining the supervisor's calendar, preparing and proofreading correspondence, reports, and other documents prepared by the supervisor. Provides support for meetings, travel & reimbursement, conference registration and calendar management the Center Deputy and Center Educational Director. Organizes paper and electronic filing systems, initiates recurring administrative processes, and assists in the completion of reports by gathering and organizing required information Supports the mission of the Center by maintaining databases, scheduling the use of conference rooms, and maintaining security of equipment, files, and records. Maintains database of Center members, including office/lab location. Completes facilities management work orders requested by Center Director, Deputy Director and Educational Director. Procurement and Cost Center Management Obtains equipment, services, and supplies needed by the Center. Maintains an inventory of office supplies, computers, furniture, office supplies and other equipment. Determines the appropriate method to pay for goods or services purchased by the Center following University policy and procedures and utilizing the appropriate process. Bills internally or externally for goods or services provided by the Center, determining the appropriate method and utilizing University processes. Works with Mechanical Engineering finance staff to produce monthly reports on all cost centers associated with the Center for Wind Energy and prepares financial reports that are relied on by the supervisor for making financial decisions. Responsible for charges, record-keeping and reconciliation of the Center's/Supervisor One Cards. Communication & Events Serves as the communication hub of the Center by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others by mail, email, telephone, and the web, and providing more complex information on processes specific to the Center's faculty, staff, students, other departments, and/or the public. Organizes, coordinates, plans, and conducts Center events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and overseeing the event as it occurs. Other Works with Mechanical Engineering HR staff to ensure that center's faculty, staff and students appointments are completed on time and accurately. Works independently to organize processes involving multiple individuals or units, providing center services requiring the use of discretion and independent judgment in making decisions that affect employees or students, and/or working with complex and active financial accounts. Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Supports the Center by performing all other duties as assigned by the supervisor.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	*The initial employment end date will be 8/31/2026, with the possibility of renewal depending on performance and funding availability.* Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance - 100% paid for full-time employees PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits Vision Insurance Long and short-term disability TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options - approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator*.

The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. The University prohibits unlawful discrimination against a person because of their race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression national origin, age, disability, genetic information, or veteran status. EOE, including disability/veterans.

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