What are the responsibilities and job description for the Development Associate position at University of Texas at Dallas?
Posting Details
Posting Details
| Posting Number | S06594P |
|---|---|
| Position Title | Development Associate |
| Functional Title | Development Associate, Harry S. Bass School of Arts, Humanities, and Technology |
| Department | Development and Alumni Relations |
| Salary Range | $50,000 |
| Pay Basis | Monthly |
| Position Status | Regular full-time |
| Location | Richardson |
| Position End Date (if temporary) | |
| Posting Open Date | 09/01/2025 |
| Posting Close Date | |
| Open Until Filled | Yes |
| Desired Start Date | 09/22/2025 |
| Job Summary | The mission of the Harry W. Bass Jr. School of Arts, Humanities, and Technology at UT Dallas is best expressed in its motto: Think. Make. Do Good. This is where creativity, fluid movement between disciplines, and artistic expression enhance learning. In exciting forms of collaborative and experimental pursuits, Bass students imagine and create, while preparing to succeed and make a difference in a globally connected world. A successful candidate for this role will be excited to join the collaborative, open-minded and trust-filled environment that supports the development and alumni relations efforts of the Bass School. The successful candidate should possess a passion for public education. In addition, he/she should demonstrate a high level of respect for all people and a customer service mentality that emphasizes the importance of relationships. The Development Associate will be intellectually curious and committed to continuously improving their leadership, skills, and knowledge. Reporting to the Assistant Dean of Development and Alumni Relations, this position provides support to the Assistant Dean and the development team to help advance the efforts of the centers, labs, programs, Edith and Peter O'Donnell Jr. Athenaeum performance hall and music building, and other special projects for the Bass School. The successful candidate will work with the Assistant Dean and Directors of Development, other development and alumni relations staff, faculty, and colleagues across the university to support the activities of leadership annual, major, principal, and planned gift solicitations. |
| Minimum Education and Experience | Bachelor's degree; one year administration experience; or any equivalent combination of relevant education, training & experience. |
| Preferred Education and Experience | Candidates should possess a Bachelor's degree and a desire for a career in fundraising. Preferred experience is at least one year experience in development, preferably in higher education, with proficiency using Raiser's Edge, Salesforce, or a similar constituent relationship management (CRM) system, and familiarity with pragmatic use of artificial intelligence technologies. Candidates must also possess outstanding skills in speaking and writing, as well as project, budget and time management. The position requires occasional evening/weekend hours and may require some travel. Salary will be commensurate with experience, education, and abilities. |
| Other Qualifications | To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. |
| Essential Duties and Responsibilities |
Donor & Volunteer Engagement - Communicate regularly with donors, alumni, council members, and friends of the University to foster engagement and encourage philanthropic support. Coordinate donor meetings, appreciation events, and volunteer activities. Oversee the delivery of thank-you packets and annual endowment reports.
Campaign Support - Assist in the development and execution of fundraising campaigns, including major gift efforts ($25,000 ). Draft compelling gift proposals and collaborate with internal teams to support campaign strategies. Contribute to initiatives that promote the University's mission and elevate donor participation.
Stewardship - Manage the acknowledgment letter process for all gifts directed to the Bass School. Prepare stewardship materials for scholarships and fellowships. Support logistics for donor appreciation events, alumni gatherings, and Advisory Council meetings.
Prospect Management - Document donor activity and engagement plans in CRM. Assist with prospect research and generate donor reports, including annual giving summaries. Ensure accurate tracking and posting of donor gifts across all levels.
General Administrative Support & Office Management - Submit travel expense reports, reconcile monthly budget, process all expenditures and reimbursements, and track and process procurement card charges. Schedule appointments with major prospects/donors and manage travel arrangements for each Fundraiser. Follow through with daily tasks from the Fundraisers as required, including calendar management, meeting preparation, mailings, correspondence, and special events assistance as needed. Process gift transmittals and coordinate with the Data and Gifts Teams to ensure accurate constituent updates and pledge handling. May supervise part-time staff and support various development-related projects. |
| Physical Demands and Working Conditions | |
| Physical Activities | |
| Working Conditions | |
| Additional Information |
Professional Growth This role offers professional growth opportunities in higher education advancement. The Development Associate will gain hands-on experience with leadership annual giving, major and principal gift support, alumni engagement, stewardship practices, campaign strategy, and cross-campus collaboration. This will prepare them for a successful career in fundraising and development. Remote Work Notice: Hybrid remote work environment available and a UT Dallas Remote Work Agreement is required upon employment. Use of personal computer and other standard office equipment may be required. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team! |
| Special Instructions Summary | |
| Important Message | 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator. |
The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. The University prohibits unlawful discrimination against a person because of their race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression national origin, age, disability, genetic information, or veteran status. EOE, including disability/veterans.
Salary : $25,000 - $50,000
