What are the responsibilities and job description for the UTeach Senior Academic Program Coordinator position at University of Texas at Austin?
Job Posting Title:
UTeach Senior Academic Program Coordinator
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Hiring Department:
UTeach-Natural Sciences
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Sep 29, 2025
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
UTeach at UT Austin includes the innovative UTeach Natural Sciences teacher preparation program, a national expansion effort for that program, teacher professional development, and several local STEM education initiatives, all supporting the improvement of STEM education and the public education system overall.
Purpose
To foster student success and engagement within the UTeach Program by leading strategic recruitment and retention initiatives, providing comprehensive academic advising across multiple degree paths, and managing scholarship processes. Through collaborative event planning, student organization advising, and targeted outreach, this role supports the development of future STEM educators and strengthens the UTeach community.
Responsibilities
- Student Recruitment and Retention: Plan and manage recruitment and retention strategies. Supervise a team of student employees. Serve as the advisor for the UTeach student organization, Math and Science Teachers of Tomorrow (MASTT). Work with student organizations and faculty to present to their groups and courses about the program. Work with faculty members to survey students who do not continue in the program. Conduct UTeach classroom visits to answer questions and help students navigate the next steps in the program. Event Planning: Plan and facilitate UTeach recruitment and retention initiatives including information sessions, tabling, classroom visits, and community building events.
- Advise students throughout the UTeach Program in multiple degree paths. Maintain knowledge of CNS and university-wide degree plans, audits, and registration procedures.
- Scholarships: Coordinate the scholarship lifecycle process: marketing, application, selection, notification, processing, and thank you letters.
Required Qualifications
- Bachelor’s degree and at least 5 years experience in program administration or program coordination.
- Exceptional written and verbal communication skills, with confidence presenting to large audiences.
- Proven experience creating compelling written and digital content for social media.
- Strong ability to work independently while managing multiple projects and incorporating feedback effectively.
- Detail-oriented with excellent organizational skills, a positive attitude, and a fast learning curve.
- Advanced proficiency in Microsoft Office suite.
- Reliable and punctual, with a commitment to providing outstanding customer service.
- Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Masters degree in relevant field
- Experience with student recruitment activities.
Salary Range
$55,000 depending on qualifications
Working Conditions
- Will include some evening and weekend hours
- Work in typical office space, including repetitive use of a keyboard
- Occasionally lift and move boxes up to 50 pounds.
- Office is located on a floor with active teaching labs that contain biological and chemical hazards.
Required Materials
- Letter of interest
- Resume/CV
- List of 3 work references with contact information; at least one reference should be a previous supervisor
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented by uploading any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish)[PDF]
- Right to Work Poster (English)[PDF]
- Right to Work Poster (Spanish)[PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in
HOP-3031
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The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may
access the most recent report here
or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.Salary : $55,000
Academic Program Coordinator
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The University of Texas at Austin -
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Senior Administrative Program Coordinator
University of Texas at Austin -
Austin, TX
