What are the responsibilities and job description for the Grant and Contracts Specialist II position at University of Texas at Arlington?
Position Information
Posting Number
S06392P
Position Title
Grant and Contracts Specialist II
Department
Office of Grants & Contracts
Location
Arlington
Position Status
Full-time
Work Schedule
Monday – Friday; 8:00am – 5:00pm.
- Remote Available.
Salary
Salary is commensurate based on qualifications and relevant experience.
Pay Basis
Monthly
Job Summary
The Grant and Contracts Specialist II is familiar with the common federal and state grant guidelines and submission portals. The GCS II will provides Pre-Award administrative guidance and substantive review of proposal documents in the processing of grant and contract proposals. Assists in proposal development. This is the intermediate level position in research administration and under administrative direction of Senior Grant & Contract Specialist(s) and/or Manager.
Essential Duties and Responsibilities
- Find funding opportunities for faculty members using sponsor websites and search engines based on research interests provided by faculty. Be able to read and understand funding
opportunities to determine feasibility, eligibility and appropriateness. - Read, understand, and explain the funding announcement requirements to the faculty and students. Provide the faculty or students with a checklist of external and internal requirements
for submission. - Prepare detailed proposal application information, and/or related materials. This includes but is not limited to the proposal budgets, current and pending support for the researcher/faculty, budget justifications and institutional letters of commitment. Review all contents of the proposal to determine feasibility, eligibility and appropriateness. Cross check contents of proposal with internal routing form/approval to make certain all appropriate approvals are received (IRB, IACUC, Biohazard, export control, conflict of interest, etc.) and/or offices notified. Establish and maintain timeline priorities and deadlines independently and escalate conflicts
and urgent requests. Partner with preaward manager to ensure on-time submission and customer satisfaction. - Manage large, complex proposal submissions. Complex proposal submissions (P applications, center grants, MRI, etc.) include managing commitments from multiple subawards and/or large numbers of faculty. Complex proposals often require a greater amount of GCS involvement due to the amount of institutional administrative information required. Project management skills are key to submitting compliant proposals within the dictated timeline.
- Review and submit proposals in the appropriate external portal complying with the requirements of the funding announcement and knowledge of the portal (ASSIST, research.gov, grants.gov, proposalcentral, etc). Manage multiple submissions, PIs and deadlines on a daily basis.
- Document activities and tracks progress of proposal preparation and submission through detailed documentation and record keeping. Identify during proposal review any elements requiring additional internal or external approval (export control, foreign involvement, facility renovation, subawards, cost share, IDC waiver, etc.) Ensure appropriate documentation is kept to justify any atypical proposal elements.
- Maintain mentis (UTA ERA platform) data for each proposal (routing, follow approvals, status, etc.). Create the mentis BlueSheet (as needed) for the faculty member using information obtained from the proposal review and/or check the mentis data for accuracy and congruency with the proposal materials. Confirms that necessary approvals for higher risk factors (cost share, IDC waivers, foreign involvement, COI disclosure, etc.) are in place prior to submission. Follows up with approvers to explain the risk items and obtain approvals or make the changes needed to mitigate the risk.
- Mitigates components and determine operational feasibility by obtaining complete information that will require additional review and approval by Regulatory Services or other UTA compliance offices in the award process that may include foreign involvement, conflict of interest, biohazards, export control, human subjects and animal subjects. Proofread and edit technical proposals for compliance to sponsor guidelines, responsiveness to the RFA, grammar and general writing style. Advise and make suggestions to the faculty on coherence and congruency to the sponsor request.
- Assist new UTA faculty and staff (internal and external to OGCS) with OGCS departmental policies and procedures. Advise on sponsor policies, practices, and procedures. Requires the incumbent to stay up to date on relevant internal and external communications. Communicates timely with the faculty, students and staff via email, Teams, and phone calls.
- Performs other duties assigned.
Minimum Qualifications
- Bachelor’s Degree and two (2) years of related experience.
- One (1) year of experience as a Grant Contract Specialist 1 or an equivalent mix of education and relevant experience in similar role.
Preferred Qualifications
- CRA or CPRA.
Knowledge, Skills and Abilities
- Knowledge to review proposal submissions and identify items (budget, conflict of interest and Foreign Involvement) that might be problematic upon award.
Other Requirements
Workplace and Eligibility Conditions
Benefits Eligible
Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information
The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.
This is an exciting time to join UTA and contribute to its bold vision for the future.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.
This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies
2
Open Until Filled
Minimum Number of References Required
3
Maximum Number of References Accepted
3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
- What is the highest level of education attained?
- GED
- High School Diploma
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- PhD or equivalent
- How many years of related experience do you have?
- None/less than 1 year
- 1 to 2 years
- 3 to 4 years
- 5 years or more
Documents Needed To Apply
Required Documents
Optional Documents
- Resume or CV
- Cover/Interest Letter
Salary : $29
