What are the responsibilities and job description for the Business Manager: Tickle College of Engineering - UTK position at University of Tennessee, Knoxville?
JOB DESCRIPTION
The Business Manager provides leadership and oversight for fiscal management, human resources, and office operations within the unit. This position ensures compliance with university, state, and federal policies while maintaining sound business and administrative practices. Responsibilities include financial approvals, budget management, personnel oversight, and coordination of data and reporting used in accreditation, audits, and academic reviews. The Business Manager serves as the primary resource for financial and HR policies and assists faculty and leadership with sponsored project activities and data management processes.
RESPONSIBILITIES
Assist the department head/director in overseeing and administering fiscal, office, human resource, publication, and data management responsibilities. Provide leadership and oversight to ensure compliance with university, state, and federal policies and to maintain fiscal and administrative integrity. Approve financial and accounting transactions, prepare and analyze annual budgets, monitor expenditures, and represent the unit at meetings and budget hearings. Supervise and coordinate accounting and bookkeeping activities, serve as a resource for financial policies and procedures, and assist faculty in the preparation and submission of research budgets, justifications, and financial reports.
Approve all personnel actions for faculty, staff, and students within the unit. Serve as a resource for HR policies and procedures, assist with hiring processes, supervise staff and student assistants, coordinate HR-related training, conduct performance evaluations, and resolve HR-related issues.
Oversee the daily operations and appearance of the unit office. Assign and balance workloads, ensure cross-training, provide staff training, and maintain compliance with university policies. Assist with staff recruiting, evaluations, and discipline as warranted. Maintain housekeeping and coordinate with Facilities Services for furnishings, repairs, and space needs.
Coordinate and maintain financial and student databases for accreditation and program reviews. Prepare reports on budget expenditures, research productivity, and projections for leadership decision-making. Collect and analyze data for budget preparation, audits, and space inventories. Compile and maintain scholarship and fellowship information, award records, and databases for graduate students and office assignments.
QUALIFICATIONS
Required Qualifications
Education:
Preferred Qualifications
To express interest, please submit an application with the noted below attachments.
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!
The Business Manager provides leadership and oversight for fiscal management, human resources, and office operations within the unit. This position ensures compliance with university, state, and federal policies while maintaining sound business and administrative practices. Responsibilities include financial approvals, budget management, personnel oversight, and coordination of data and reporting used in accreditation, audits, and academic reviews. The Business Manager serves as the primary resource for financial and HR policies and assists faculty and leadership with sponsored project activities and data management processes.
RESPONSIBILITIES
Assist the department head/director in overseeing and administering fiscal, office, human resource, publication, and data management responsibilities. Provide leadership and oversight to ensure compliance with university, state, and federal policies and to maintain fiscal and administrative integrity. Approve financial and accounting transactions, prepare and analyze annual budgets, monitor expenditures, and represent the unit at meetings and budget hearings. Supervise and coordinate accounting and bookkeeping activities, serve as a resource for financial policies and procedures, and assist faculty in the preparation and submission of research budgets, justifications, and financial reports.
Approve all personnel actions for faculty, staff, and students within the unit. Serve as a resource for HR policies and procedures, assist with hiring processes, supervise staff and student assistants, coordinate HR-related training, conduct performance evaluations, and resolve HR-related issues.
Oversee the daily operations and appearance of the unit office. Assign and balance workloads, ensure cross-training, provide staff training, and maintain compliance with university policies. Assist with staff recruiting, evaluations, and discipline as warranted. Maintain housekeeping and coordinate with Facilities Services for furnishings, repairs, and space needs.
Coordinate and maintain financial and student databases for accreditation and program reviews. Prepare reports on budget expenditures, research productivity, and projections for leadership decision-making. Collect and analyze data for budget preparation, audits, and space inventories. Compile and maintain scholarship and fellowship information, award records, and databases for graduate students and office assignments.
QUALIFICATIONS
Required Qualifications
Education:
- High School diploma or GED
- Six years of accounting and HR Management or business management experience.
- Minimum of two years of supervisory experience
- Knowledge of standard accounting principles.
- Professional integrity, including a thorough understanding of confidentiality.
- Communication and interpersonal skills sufficient for effective interactions with a broad range of individuals, including faculty.
- Excellent organizational skills.
- Excellent writing, grammar, and proofreading skills.
- Decisiveness and extensive problem-solving skills.
- Competence with common office and database software.
- Ability to multi-task.
- Ability to lead a small office team.
Preferred Qualifications
- Associate degree with four years of accounting/business management experience; or Bachelor’s degree with two years of accounting/business management experience in a related field.
- Project management or administration of federally funded projects, including experience with project budgets, financial reporting, and forecasting.
- Financial work history at a comprehensive research university.
- Experience with Oracle/DASH (ERP), Award Management software (Research Admin), Student Information System (SIS)
- Location: Knoxville, TN
- Hybrid
- UT market range: MR 11
- Find more information on the UT Market Range structure here
- Find more information on UT Benefits here
To express interest, please submit an application with the noted below attachments.
- Resume
- Cover Letter
- List of 3 Professional References
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!
