What are the responsibilities and job description for the Fiscal and Business Analyst position at University of South Florida Libraries?
Sarasota, FL, United States
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This role is essential to ensuring the financial accuracy, efficiency, and compliance of the college’s operations across all three campuses. Through rigorous analysis, precise reconciliation, and proactive budget management, it enables the Muma College of Business to optimize resources, support academic and research initiatives, and uphold the fiscal integrity required for long-term institutional success.
Responsibilities
Financial Oversight and Reconciliation
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants Have Rights Under Federal Employment Laws
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
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- Job Identification 41642
- Job Category Business & Finance
- Posting Date 09/19/2025, 06:22 PM
- Apply Before 10/03/2025, 06:22 PM
- Degree Level Bachelor's Degree
- Locations 8350 N. Tamiami Trail, Sarasota, FL, 34243, US
- Essential Personnel No
This role is essential to ensuring the financial accuracy, efficiency, and compliance of the college’s operations across all three campuses. Through rigorous analysis, precise reconciliation, and proactive budget management, it enables the Muma College of Business to optimize resources, support academic and research initiatives, and uphold the fiscal integrity required for long-term institutional success.
Responsibilities
Financial Oversight and Reconciliation
- Executes comprehensive reconciliation of university funds, comparing official financial reports against source documentation to ensure accuracy and alignment with institutional policy.
- Develops correcting entries; reviews and refines reconciliations submitted by junior fiscal support personnel.
- Monitors payroll allocations, validates chartfields, and advises on best practices to align payroll budgeting with financial goals.
- Identifies and proactively communicates areas of potential over/under allocations to unit leadership and principal investigators (PIs).
- Leads the development of financial budgets, projections, and forecasting models across multiple funding streams.
- Prepares annual auxiliary cash flow forecasts and foundation chair budgets in adherence to university and foundation guidelines.
- Initiates and executes periodic budget adjustments based on utilization metrics and emerging priorities.
- Generates detailed financial statements, spreadsheets, and consolidated reports that inform strategic decision-making for executive leadership and key stakeholders.
- Conducts budget-to-actuals and variance analysis to assess departmental performance, identifying trends and recommending adjustments.
- Creates supporting schedules and ad hoc financial models to evaluate new initiatives and optimize resource deployment.
- Acts as a financial liaison between the Dean’s Office, departmental leadership, and other university divisions, fostering collaboration and solutions-oriented support including campus leadership.
- Delivers post-award grant administration including transaction approvals, budget maintenance, and real-time projection updates for PIs.
- Bachelor’s degree in Accounting, Finance, Management, or a closely related field, accompanied by up to two years of relevant fiscal experience.
- Candidates holding degrees in other disciplines may qualify with an additional two to four years of hands-on experience in financial operations, budget management, or related fiscal responsibilities
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants Have Rights Under Federal Employment Laws
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
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