What are the responsibilities and job description for the Student Services Coordinator position at University of South Carolina?
Posting Number
STA00379PO26
Job Family
Enrollment Management
Job Function
Student Services
USC Market Title
Student Services Program Coordinator
Link to USC Market Title
https://uscjobs.sc.edu/titles/132678
Job Level
P2 - Professional
Business Title (Internal Title)
Student Services Coordinator
Campus
Columbia
Work County
Richland
College/Division
College of Arts and Sciences
Department
CAS Languages, Literatures, and Cultures
State Pay Range
G08
USC Market Range
MRE - $48,726 $59,689 $70,653
Anticipated Hiring Range
$48,726.00
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
- Monday – Friday, 8:30 am to 5:00 pm
- Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Student Services
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Will work directly with program directors in planning and organizing the academic course scheduling. Advises the faculty and students of guidelines and policies within the various programs including procedures, special clearances, program forms, course curriculum and scheduling etc.
Job Related Minimum Required Education and Experience
- Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
- Must have excellent working knowledge of university academic calendars, student curriculum issues, and of university administration and systems.
Knowledge/Skills/Abilities
- Knowledge of USC policies and procedures related to student information, grading, and course curriculum.
- Working knowledge of Microsoft Word, Excel, Dropbox, and Adobe Acrobat.
- Familiarity with USC systems such as Banner, Class Climate, and Data Warehouse, or willingness to complete training upon hire.
- Strong organizational, interpersonal, verbal, and written communication skills.
- Ability to work effectively with a diverse group of constituents and the general public.
- Detail-oriented with the ability to manage multiple tasks simultaneously.
- Ability to exercise discretion and maintain confidentiality.
Job Duties
Job Duty
Works directly with the assistant department chair and all program directors in planning and organizing the course scheduling: prepare correspondence on curriculum and courses for program directors. Advises the faculty and students of guidelines and policies within the various programs and resolves and/or directs faculty, students and outside inquiries to appropriate personnel. Enter the course schedule information into the university scheduling system for 250-300 courses for total department enrollment of 6,000 – 7,000 students. Update schedule and enrollments daily, including keeping an up to date version in an accessible shared digital folder. Provide the spreadsheet detailing faculty course loads and course array for the department as required by the Dean’s office. Coordinate classroom space with Space and Scheduling and assign rooms to faculty.
Essential Function
Yes
Percentage of Time
35
Job Duty
Enter course overrides for schedule every semester. Monitor and maintain override website and track requests for overrides. Generate students’ course/ teacher evaluations per semester for all department courses. Responsible for emailing course evaluation results to professors and providing copies to the Chair’s office for filing.
Essential Function
Yes
Percentage of Time
20
Job Duty
Assists with placement testing, in cooperation with Placement Director. Fields calls from the public and students regarding language classes, placement testing and basic requirements for languages. Verifies accuracy of placement scores on class rolls, contacts and advises students if information is incorrect, notifies registrar’s office if students are to be removed from class rolls.
Essential Function
Yes
Percentage of Time
15
Job Duty
Assists instructors with textbook orders and coordinates with bookstore staff in placing textbook orders.
Essential Function
Yes
Percentage of Time
10
Job Duty
Responsible for taking and processing applications for advanced standing. Verifies information on application against their transcripts available on Banner. Approved applications are submitted to the Registrar’s Office and denials are sent a letter.
Essential Function
Yes
Percentage of Time
10
Job Duty
Responsible for processing undergraduate and graduate course proposals. Verifies and completes forms for all course changes, special topics and new course proposals. Submits forms for signatures from Department Chair, Academic Dean or Graduate School and send to Faculty Senate for approval.
Essential Function
Yes
Percentage of Time
5
Job Duty
Provides assistance and guidance to the department faculty and staff to ensure FERPA and scheduling compliance with federal, state, and University policies and procedures.
Essential Function
Yes
Percentage of Time
5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
07/01/2026
Job Open Date
05/27/2026
Job Close Date
07/15/2026
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by July 15, 2026.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/206968
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
Salary : $48,726 - $70,653