What are the responsibilities and job description for the Purchasing Card Specialist position at University of South Carolina?
Posting Number
STA00157PO26
Job Family
Financial and Accounting Operations and Analysis
Job Function
Fiscal Analysis
USC Market Title
Fiscal Technician
Link to USC Market Title
https://uscjobs.sc.edu/titles/132911
Job Level
A3 - Administrative/Operational Support
Business Title (Internal Title)
Purchasing Card Specialist
Campus
Columbia
Work County
Richland
College/Division
Division of Administration and Finance
Department
DAF Controller's Office
State Pay Range
G07
USC Market Range
MRD - $44,296 $54,263 $64,229
Anticipated Hiring Range
$44,296 - $52,500
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Monday through Friday from 8:30 a.m. – 5:00 p.m. with one hour for lunch
Must be willing to work a flexible schedule to meet the needs of the department.
Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Fiscal Accounting
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
The Purchasing Card Specialist serves as the University’s shared services point of contact for Purchasing Card (P-Card) transaction processing. Responsible for ensuring all P-Card payment requests are reviewed, documented, and processed in accordance with University policies and applicable State regulations, while supporting departments through consistent, professional service. This position works in collaboration with the Systems Procurement Office.
Job Related Minimum Required Education and Experience
High school diploma or GED. Requires 2 or more years of job related experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
- PeopleSoft or other ERP Experience preferred.
- Higher Education experience preferred.
- Procurement or Purchasing Card experience a plus.
Knowledge/Skills/Abilities
- An extensive knowledge of generally accepted accounting principles for higher education.
- Thorough knowledge of state and federal statutes and regulations pertaining to higher education financial management and ability to analyze and interpret.
- Ability to communicate effectively with all levels of university, state, federal and other external personnel.
- Knowledge of the principles, practices, theories and terminology of accounting and grant accounting.
- Knowledge of higher education and/or state government fiscal accounting processes.
- Knowledge of financial statement analysis.
- Ability to analyze and interpret financial data and reports.
- Ability to establish and maintain effective working relationships with others.
- Ability to communicate effectively.
Job Duties
Job Duty
Receive, review, and process Purchasing Card (P-Card) payment requests for faculty and staff across all departments and campuses. Review submissions to ensure accuracy and compliance with University policies and procedures, alongside State procurement guidelines. Maintain complete and organized purchase logs while ensuring receipts and supporting documentation are properly retained. Submit expense reports accurately and on time to support effective financial operations. Collaborates with the Procurement Office and Purchasing Card Administrator in the review and authorization of transactions, ensuring full compliance with applicable policies, procedures, and regulatory requirements.
Essential Function
Yes
Percentage of Time
35
Job Duty
Provide high-quality customer service by cultivating positive, service-oriented relationships with departments and campuses. Communicate clearly and professionally, resolve issues efficiently in a timely manner, and consistently uphold hide standards of professionalism and responsiveness.
Essential Function
Yes
Percentage of Time
25
Job Duty
Manage the shared services mailbox daily, monitoring incoming inquiries and requests. Provide timely, accurate responses to customers while maintaining a high level of service and responsiveness.
Essential Function
Yes
Percentage of Time
20
Job Duty
Assist in reviewing and evaluating shared services team procedures and workflows. Contribute to the development and implementation of process improvements that enhance efficiency, effectiveness, and overall productivity.
Essential Function
Yes
Percentage of Time
15
Job Duty
Perform other duties as assigned, including documenting procedures and streamlining operational functions.
Essential Function
Yes
Percentage of Time
5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
2
Desired Start Date
Job Open Date
03/18/2026
Job Close Date
05/02/2026
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by May 2, 2026.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/203561
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $44,296 - $52,500