What are the responsibilities and job description for the Payroll Operations Analyst position at University of South Carolina?
Posting Number
STA00915PO25
Job Family
Financial and Accounting Operations and Analysis
Job Function
Payroll
USC Market Title
Payroll Accountant
Link to USC Market Title
https://uscjobs.sc.edu/titles/132951
Job Level
P3 - Professional
Business Title (Internal Title)
Payroll Operations Analyst
Campus
Columbia
Work County
Richland
College/Division
Division of Administration and Finance
Department
DAF Controller's Office
State Pay Band
6
Approved Starting Salary
$54,165
Advertised Salary Range
$54,165 - $62,500
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Monday – Friday, 8:30 a.m. – 5:00 p.m. with one hour for lunch
Basis
12 months
Job Search Category
Fiscal Accounting
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Responsible for accurately preparing and maintaining all payroll records in an ERP HR/Payroll system in accordance with established policies and procedures, as well as federal and state regulations. This includes interpreting and analyzing gross pay, tax implications, state retirement implications, and other special issues that arise. Provides guidance to employees concerning payroll issues.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
- PeopleSoft or other ERP Experience preferred.
- Higher Education experience preferred.
Knowledge/Skills/Abilities
- Experience with PeopleSoft HCM application.
- Previous FLSA training and understanding, including principles of overtime calculations.
- Knowledge of Microsoft Office Excel and Word, PowerPoint, and experience with accounting principles.
- Knowledge of the principles, practices, theories and terminology of payroll, accounting, state government, retirement regulations.
- Ability to proficiently apply mathematical concepts and analyze and interpret related data.
- Ability to update systems and processes when new rules and regulations are implemented.
- Ability to establish and maintain effective working relationships with others.
- Ability to communicate effectively.
Job Duties
Job Duty
Provide assistance and make necessary preparations for processing payroll on a bi-monthly basis, which involves resolving any issues that may arise, entering and reconciling garnishments, ensuring that International Treaties are applied correctly, verifying the accuracy of student FICA tax statuses, keeping overpayment calculations and repayment schedules up to date. Additionally, determine if there are any outstanding benefit premiums, arrears, or retro benefits that need to be addressed in order to ensure accurate billing of employee benefits.
Essential Function
Yes
Percentage of Time
35
Job Duty
Support and execute on-cycle processing tasks. Efficiently managing payroll processing within set deadlines with minimal manual involvement, handling adjustments for annual leave payouts, contract pays, pay basis changes, award gross ups, taxable benefits, and uploading deductions for general, insurance, and retirement. Reviewing and inputting bank reversals and reissuances.
Essential Function
Yes
Percentage of Time
35
Job Duty
Analyze and input International Tax Treaties. Collaborate with OIS and international personnel to ensure the timely application or removal of the appropriate tax treaties.
Essential Function
Yes
Percentage of Time
15
Job Duty
Provide support in the testing and validation of system updates and enhancements, as well as conduct thorough reviews of processes and procedures to identify areas for improvement.
Essential Function
Yes
Percentage of Time
15
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Job Open Date
11/18/2025
Job Close Date
01/02/2026
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by January 2, 2025.
Quicklink for Posting
https://uscjobs.sc.edu/postings/198136
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $54,165 - $62,500