What are the responsibilities and job description for the Graduate Programs Coordinator position at University of South Carolina?
Posting Number
STA00873PO25
Job Family
Business Operations
Job Function
Business Operations
USC Market Title
Business Operations Specialist
Link to USC Market Title
https://uscjobs.sc.edu/titles/138958
Job Level
A3 - Administrative/Operational Support
Business Title (Internal Title)
Graduate Programs Coordinator
Campus
Columbia
Work County
Richland
College/Division
School of Law
Department
LAW School of Law
State Pay Band
5
Approved Starting Salary
$49,396
Advertised Salary Range
$49,396- $55,000 commensurate with experience
Location of Vacancy
Columbia, SC
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
- Monday through Friday, 8:30am – 5:00pm with an hour for lunch each day.
- Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Under the limited supervision of the Director of Graduate Programs with direct supervision from the Program Manager for the Excellence in Policing and Public Safety Programs, the Coordinator will provide administrative support to the faculty and staff working on the Non-JD graduate programs, to include the Masters in Health Law, Excellence In Policing and Public Safety Credentialing and Masters programs, Environmental Law program and other non-JD graduate programs. The Coordinator is responsible for handling HR duties, travel, expense reports, and payment requests and for tracking spending against program budgets for the faculty program directors. The Coordinator must be detailed oriented and organized and be able to work independently with little supervision and balance multiple competing priorities and deadlines.
Finalist for the position will be given 2 proficiency assessments that will be administered by Employ Test:
Finalist for the position will be given 2 proficiency assessments that will be administered by Employ Test:
- Microsoft Word
- Excel
Job Related Minimum Required Education and Experience
- Typically holds a high school diploma or GED and requires 2 or more years of job related experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
- Bachelor’s degree and 2 years related experience in business management, public administration, or administrative services; or equivalency.
- Prior work experience within the USC system including HR processes is preferred.
- There will be 2 proficiency assessments administered by Employ Test in Microsoft Word and Excel.
Knowledge/Skills/Abilities
- Proficiency in Microsoft Suite applications, and Adobe Acrobat.
- Ability to work independently and problem-solve.
- Ability to work professionally with a diverse constituency of faculty, staff, students, and alumni.
- Excellent attention to detail.
- Proficiency in PeopleSoft or the ability to quickly learn the application.
- Must become knowledgeable in applicable University, Educational Foundation, and Law School policies and procedures.
- Must be proficient or able to learn the CRM application, Slate.
- Must be able to manage a travel card and a purchasing card.
Job Duties
Job Duty
Responsible for handling administrative duties for the School’s new graduate programs, centers, and special initiatives, including the Excellence in Policing and Public Safety program (EPPS), and new Master’s and certificate programs. Responsible for handling travel, expense reports, payment requests, purchase orders, and website changes following Law School and University policies and procedures. Must be proficient in PeopleSoft . Must be able to handle a travel card and a Purchasing card. Must follow University, Law School, and Educational Foundation policies and procedures.
Essential Function
Yes
Percentage of Time
40
Job Duty
Acts as HR contact for the graduate programs, EPPS, and special initiatives. Creates positions descriptions, postings, hiring proposals and manages the hire of adjunct faculty and new positions within the graduate programs and special initiative programs
Essential Function
Yes
Percentage of Time
30
Job Duty
Assists in the preparation of program materials, including communication materials and presentations. Assists in meeting organization and scheduling. Assists in events management for new programs and initiatives. Assists in class preparation materials for graduate and certificate program classes.
Essential Function
Yes
Percentage of Time
15
Job Duty
Serves as the administrative assistant for each faculty advisor of special initiative programs to ensure new programs and initiatives launch accordingly to time commitments and targets.
Essential Function
Yes
Percentage of Time
10
Job Duty
Additional duties as required
Essential Function
Yes
Percentage of Time
5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Job Open Date
10/30/2025
Job Close Date
12/14/2025
Open Until Filled
No
Special Instructions to Applicant
Finalists for this position will be required to take a proficiency test in Microsoft Word and Microsoft Excel administered through Employ Test. This test may be given at an in-person interview if the candidate reaches this stage of the hiring process.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by December 14, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/197017
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $49,396 - $55,000
