What are the responsibilities and job description for the Assistant Director, Donor Stewardship, Gift and Estate Planning position at University of South Carolina?
Posting Number
STA00251PO26
Job Family
Alumni Relations and Development
Job Function
Alumni Relations
USC Market Title
Alumni Affairs Coordinator
Link to USC Market Title
https://uscjobs.sc.edu/titles/138264
Job Level
P3 - Professional
Business Title (Internal Title)
Assistant Director, Donor Stewardship, Gift and Estate Planning
Campus
Columbia
Work County
Richland
College/Division
Division of Development
Department
DEV Gift Planning
State Pay Range
G10
USC Market Range
MRG - $57,779 $72,224 $86,669
Anticipated Hiring Range
$57,779 - commensurate with qualifications
Location of Vacancy
Columbia, SC **On-site**
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
- Standard working schedule: 8:30am – 5:00pm
- Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Alumni Development
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Under limited supervision, reporting to the Director of Strategic Operations in the Office of Gift and Estate Planning (GEP), the Assistant Director of Donor Stewardship and Communications plays a strategic and proactive role in advancing the mission of GEP by overseeing stewardship processes, targeted donor communication workflows, and digital information systems that support lifelong donor engagement. This position strengthens the Carolina Guardian Society (CGS) recognition program, enhances the donor experience through thoughtful and timely communications, and ensures the accuracy and integrity of digital records and CRM data.
The Assistant Director collaborates closely with internal partners, including Directors of Development, the Office of Donor Relations, Communications, and Marketing, and campus units—to execute high‑quality stewardship initiatives, manage critical documentation processes, and support targeted marketing efforts that increase awareness and participation in estate and planned giving.
Job Related Minimum Required Education and Experience
- Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
None.
Preferred Qualifications
- Bachelor’s degree and 3 years’ experience in the area of development/advancement program or a related industry.
- Experience in higher education or other non-profit organizations.
- Above average skills with Microsoft professional Package (Word, Outlook, Excel, and PowerPoint).
- Familiarity with USC policies, procedures, and systems.
Knowledge/Skills/Abilities
- Demonstrated proficiency in both verbal and written communication skills, attention to detail, customer-service orientation, and the ability to work independently while contributing to the office functions.
- Established administrator in a fast paced and complex organization with past experience exceeding expectations of demanding internal and external constituencies.
- Ability to exercise excellent professional judgment and discretion.
- The ability to interpret information accurately, take direction, initiate action, and work as a team member is essential.
- Expertise and past experience managing projects, especially serving event communications and data management.
- Demonstrated proficiency in the gift planning software and able to run gift calculations, with and without supervision.
- Substantial knowledge of computers and various computer software programs (proficiency in MS Word, Excel, PowerPoint and Adobe Acrobat Professional).
- A sense of accountability to oneself and for others as it relates to meeting commitments, inclusive management style that actively solicits input from team members.
- Processes high level of integrity, confidence and positive attitude while being mission driven.
Job Duties
Job Duty
Electronic Signature & Documentation Management:
- Oversee and manage the Adobe Sign workflow for approved gift agreements and related documents to ensure efficient, accurate execution.
- Upload, distribute, monitor, and track documents; send proactive reminders to units and donors.
- Provide step-by-step guidance to stakeholders to streamline the signing experience.
- Ensure fully executed documents are distributed promptly and stored in compliance with retention and digital security standards.
Essential Function
Yes
Percentage of Time
25%
Job Duty
Carolina Guardian Society Engagement & Event Communications:
- Serve as the primary liaison for CGS event coordination and communication workflows. Consult with Donor Relations for recommendations and campus navigation tips.
- Prepare and distribute event notifications, ensuring timely cross‑team collaboration. Partner with internal Communications to ensure marketing alignment with university brand and messaging.
- Coordinate proactive sharing of post‑event photos and videos with CGS members.
- Upload event media to the GEP website with accuracy and timeliness to support ongoing donor engagement.
Essential Function
Yes
Percentage of Time
20%
Job Duty
CGS Member Data & Digital Records Management:
- Support CRM data integrity initiatives to strengthen CGS reporting accuracy and recognition management.
- Conduct quarterly membership reviews to ensure accurate tracking of new, lapsed, inactive, and deceased members.
- Maintain and enhance digital donor and prospect records across CRM platforms.
- Process, index, and securely store electronic documents, ensuring compliance with digital records and audit standards.
Essential Function
Yes
Percentage of Time
15%
Job Duty
Marketing, Communications & Stewardship:
- Assist with strategic, targeted marketing efforts promoting legacy giving in partnership with units and Directors of Development.
- Prepare and distribute approved marketing materials; track outreach results to inform future strategies.
- Maintain the Techniques newsletter distribution list and identify prospective financial advisors for expanded outreach.
- Support Carolina’s Future follow‑up tasks, including CRM linking and coordination of magazine distribution.
- Draft and coordinate CGS social media content; monitor engagement and maintain organized content records.
- Oversee the planning, production, and mailing of the annual CGS Thanksgiving card.
- Coordinate the annual holiday gift program for CGS members with $1M estate commitments, including eligibility review, shipping logistics, and CRM stewardship documentation.
Essential Function
Yes
Percentage of Time
20%
Job Duty
Strategic Projects, Reporting & Information Management:
- Assist with targeted legacy‑giving marketing efforts in collaboration with units and directors of development.
- Prepare and distribute marketing materials and track outreach activity.
- Support Techniques newsletter list management and research prospective financial advisors.
- Complete Carolina’s Future follow‑up tasks and coordinate magazine distribution.
- Draft and coordinate CGS social media content and track engagement.
- Oversee the annual Thanksgiving card production and mailing process.
Essential Function
Yes
Percentage of Time
15%
Job Duty
Performs other duties as required or assigned.
Essential Function
No
Percentage of Time
5%
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
06/16/2026
Job Open Date
04/15/2026
Job Close Date
05/11/2026
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by May 11, 2026.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/204846
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $57,779 - $86,669