What are the responsibilities and job description for the Health System Grants & Contracts Analyst - 006855 position at University of South Alabama?
Minimum Qualifications
Bachelor’s degree in accounting from an accredited institution as approved and accepted by the University of South Alabama and three years of professional accounting experience, two years of which included grants and contracts.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s College of Medicine Research Office is seeking to hire a Health System Grants & Contracts Analyst. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Oversees all USA Health/College of Medicine grant and contract financial activity and acts as a liaison between the college and the Office of Grants and Contracts Accounting.
- Prepares grant/contract financial analysis and schedules/reports for the Health Systems Grants Office, College of Medicine Business Office, College of Medicine Dean’s Office, Mitchell Cancer Institute, and USA Health and Departments.
- Reviews all Health Systems grant activity from new fund setup to close-out
- Works with departments and colleges (COM, MCI, USA Health, CON and AHP), Health Systems Grants Office, G&C Accounting and Sponsored Projects Administration to ensure compliance with Federal State and University guidelines.
- Reviews all grant related expenditures for accuracy and to make sure the expenditure is allocated in the budget and are allowable under the Sponsor, University and Slate guidelines.
- Works with the Executive Director and/or Associate Director of the Health Systems Grants Office to gain approval for the expenditures if needed or obtain the proper cost accounting standard forms needed to process the expenditure.
- Monitors and produces burn rate reports for all restricted funds.
- Reviews all grant related human resources and payroll paperwork for accuracy, verifying salary cap on personnel action forms.
- Reviews all grant related expenditures for accuracy which includes both LPOs, POs, Direct Pays and expenses allocated in Concur.
- Oversees grant administrators and fills in to prepare/maintain monthly and grant budget year-end financial statements for restricted funds.
- Develops standardized monthly financial reports for the health system to assist grant administrators communicate with their Principal Investigators about the financial status of their restricted funds.
- Prepares monthly financial/management reports including the maintenance or the databases and spreadsheets used to generate these reports.
- Reviews spending patterns on individual grants to ensure compliance with budget and timeliness of spending.
- Maintains spreadsheets detailing COM cost share commitments which includes: adding new commitments and monthly activity, preparing and submitting monthly journal and budget entries, providing monthly commitment detail to basic science and clinical departments, reviewing and reconciling commitment variances.
- Maintains spreadsheets and reports detailing COM program income for grants with program income activity and works with departments to comply with program income rules and requirements;.
- Reviews and approves internal re-budget requests before the Dean/Administrator signs on behalf of the COM.
- Assists in the audit of grant and contract related funds.
- Assists service center managers with rate review process.
- Monitors accounts receivable.
- Audits departmental effort reports.
- Participates in external audits.
- Reconciles and provides monthly reports to the Dean, Senior Associate Dean, Assistant Dean College of Medicine Finance and Administration.
- Works with Health Systems Grants Administration to include assigning duties, checking work, and assisting with performance evaluations of grant administrators.
- Works with the College of Medicine Business Office accountants and oversees the financial management and reporting of internal grants (IPG, etc.).
- Serves as a contact for departments regarding grant policy and spending, cost share commitments, Banner, financial, budget and policy questions.
- Assists the Executive Director and/or Associate Director of Health Systems Grants Office with grant spending analysis included in RPPRs and no cost extension requests.
- Works with the Executive Director and/or Associate Director of the Health Systems Grants Office to extrapolate grant funds for the purpose of requesting a carryover of funds from the grant sponsor.
- Attends post-award grant management meetings as requested.
- Attends external continuing education conferences as requested.
- Maintains attendance in the Research Operations Council.
- Works with the Executive Director of Health Systems Grants Office to periodically update the PI Certification Training Module On-line program.
- In conjunction with the Health Systems Grants Office and the College of Medicine Business Office trains departmental grant administrators on post-award grant topics of interest.
- Maintains knowledge of rules and regulations governing grants and contracts.
- Regular and prompt attendance.
- Ability to work schedule as defined and additional hours as required.
- Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
01/27/2023
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
Salary : $51,800 - $65,600