What are the responsibilities and job description for the Financial Operations Specialist II position at University of South Alabama?
Posting Details
Position Information
Position Number
003880
Position Title
Financial Operations Specialist II - 003880
Division
College of Medicine
Department
710150 - Research Office
Minimum Qualifications
Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and four years of progressively responsible clerical accounting experience; or a bachelor’s degree in accounting from an accredited institution as approved and accepted by the University of South Alabama and three years of progressively responsible clerical accounting experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Related experience in an academic setting is highly preferred. Experience with Banner and Microsoft Office is preferred. Certification as a Research Administrator is preferred.
Job Description Summary
The University of South Alabama’s College of Medicine Office of Research is seeking to hire a Financial Operations Specialist II. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Processes billing from College of Medicine (COM) core service centers.
- Tracks expenses and revenue for each core FOAPAL.
- Purchases equipment and supplies for core facilities.
- Advises on annual budgets for cores.
- Prepares utilization reports per core FOAPAL and reconciles accounts.
- Processes service and maintenance agreements for cores.
- Assists with travel for core personnel.
- Administers HR and payroll documents for core personnel.
- Tracks core operations using the infinity core management system and generates analytics of core usage and financials.
- Ensures invoices are issued and payments are received in a timely fashion.
- Tracks expenses and revenues for the DSS and Charles Baugh seminar funds.
- Processes reimbursements and honoraria to guest speakers.
- Monitors and reconciles Office of Research Education and Training (ORET) financials.
- Processes student personnel action forms.
- Reviews and approves graduate student payroll.
- Monitors submission of midterm and final grades by faculty.
- Prepares quarterly and annual reports of all financials under the Office of Research.
- Provides general administrative support to the Associate Dean for Research and the Assistant Director of ORET.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime hours as required.
- Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
09/11/2026
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
Benefits:
Health Insurance, Sick Leave, Tuition Assistance