What are the responsibilities and job description for the Project Manager - USA Health Shared Services Project Management position at University of South Alabama Health System?
Overview
USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community. USA Health is changing how medical care, education, and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists, and researchers provides the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall well-being of our community.
Responsibilities
- Lead the planning, execution, and closeout of assigned projects across departments and functional areas.
- Develop comprehensive project plans, including scope, timeline, milestones, deliverables, and resource requirements.
- Coordinate project activities to ensure timely completion of deliverables.
- Monitor project progress and accommodate plans to address emerging risks or constraints, with project stakeholders and leadership.
- Ensure projects are delivered on time, within scope, and within budget.
- Serve as the primary point of coordination between project teams, leadership, and stakeholders.
- Facilitate project meetings, including kickoff sessions, workgroup meetings, and stakeholder updates.
- Maintain clear and consistent communication across teams.
- Build collaborative relationships with operational and clinical leaders.
- Apply standardized PMO methodologies, tools, and templates to all assigned projects.
- Maintain project documentation, including charters, work plans, status reports, and issue logs.
- Escalate risks, delays, and issues to the Director as appropriate.
- Support project intake processes and governance workflows.
- Identify project risks and develop mitigation strategies.
- Monitor dependencies and proactively address potential barriers.
- Facilitate resolution of project issues through coordination with stakeholders.
- Assist in tracking project budgets, expenses, and resource utilization.
- Coordinate staffing needs and resource assignments in collaboration with departmental leaders.
- Monitor financial impacts and project-related costs as applicable.
- Support operational readiness and implementation planning.
- Coordinate testing, training, and go-live activities.
- Assist in post-implementation evaluations and project closure documentation.
- Identify opportunities to improve project workflows and outcomes.
- Participate in PMO process improvement initiatives.
- Contribute to development of standardized tools, templates, and reporting methods.
- Completes all mandatory department, educational and hospital requirements
- Adheres to current Infection Control and Safety Standards
- Regular and prompt attendance
- Ability to work schedule as defined and overtime as required
- Related duties as assigned
Additional Information
Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.
Qualifications
- Bachelor's Degree in business administration, healthcare administration, or related field and 1 year of project management experience including managing multiple projects simultaneously. Required
- Comparable combination of education and experience may substitute for the above requirements.
Equal Employment Opportunity Employer
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.