Project Assistant III

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

910076 Pediatric Adolescent Med

Work Shift:

UR - Day (United States of America)

Range:

UR URG 103 H

Compensation Range:

$18.00 - $25.14

Responsibilities:

This individual is responsible for assisting the project team leaders with general duties that will provide support to internal project team as part of the Golisano Children’s Hospital project to streamline and optimize or pediatrics referral pathways and management system and to enhance efficiency and patient experience while fostering strong stakeholder engagement to ensure a successful implementation. Work with this team to also conduct a division-level analysis of pediatric billing workflows to identify bottlenecks and target process improvements.

Often in a short term (< 6 months) capacity, provide project support to cross-functional teams. We are looking for Sep 8, 2026- December 18, 2026.

ESSENTIAL FUNCTIONS

Meeting Attendance and Recordkeeping

• Assist project team with organizing meeting structure, attendance and recordkeeping.
• Maintains project files and records, ensuring all documents are up-to-date and easily accessible.
• Attend all meetings, upload and organize all documents to UR Box account
• Drafts and distributes project-related correspondence, emails, and memos.
• Collect and compiles data for project analysis and reporting. Creates spreadsheets, charts, and graphs to support project tracking and reporting.

Track and Organize Project

• Assist project team (Chiefs, Admins, manager) with triaging email communication and meeting follow-up. Emails and meeting communication requiring the knowledge and judgement of project leadership must be forwarded to the correct individual.
• Support projects related to (Access, Billing/Coding) etc.
• Offering ideas and recommendations for increased efficiency of processes in the meeting forums and debriefings.
• Assists in monitoring project outcomes (budget, expenditures, operations).
• Always maintain confidentiality

Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• High School diploma required
Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Basic understanding of computers and data entry preferred
• Excellent customer service and communication skills preferred
• Excellent attention to detail preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.