What are the responsibilities and job description for the Coordinator, Coastal Institute, International Programs position at University of Rhode Island?
Position Information
Posting Number SF02130 Job Title Coordinator, Coastal Institute, International Programs Position Number PeopleSoft # (00008153) FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 12 Pay Grade Range Anticipated Hiring Salary Range: $68,124 - $85,000 Status Calendar Year, Full-time, Limited
Department Information
Department GSO Coastal Institute Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Narragansett Bay Campus Grant Funded Yes Extension Contingency Notes
This is a full-time, calendar year position limited to December 26, 2026 with anticipated renewal.
___________________________________________________________________________________________________
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by March 27, 2026. Applications received after March 27, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
____________________________________________________________________________________________________
About URI
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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Please Note: After an initial onboarding period, this role will be eligible for a HYBRID WORK SCHEDULE consistent with Coastal Institute / Graduate School of Oceanography practices.
____________________________________________________________________________________________________
Position Summary
Administer fiscal and business operations for the Graduate School of Oceanography’s (GSO) Coastal Institute International Programs. Support the Director, Coastal Institute and Principal Investigators in implementing University and Institute policies, protocols, and best practices. Develop and implement systems and processes to ensure successful grant administration for the Institute’s international portfolio.
Duties and Responsibilities
Key Duties And Responsibilities
Manage financial operations for the Coastal Institute International Programs across multiple funding sources, including federal, state, foundation, cost-share, overhead, and revenue accounts. Create and monitor budgets, manage payroll and salary distributions, oversee purchasing, and compile financial data for reporting.
Ensure compliance with Uniform Guidance, federal and state regulations, and donor award terms and conditions. Administer contracts and implement financial controls to meet institutional and sponsor requirements.
Support the Director, Coastal Institute and International PIs in strategic and financial planning, revenue projection, and fundraising activities. Develop budgetary forecasts and projections by thematic area and identify future fiscal needs.
Develop proposal budgets and supporting documentation for donor solicitations and requests for proposals. Coordinate inputs from technical staff, researchers, and partners to ensure timely proposal submissions.
Serve as liaison between the Coastal Institute and University central offices, including the Office of Sponsored Projects, Grant and Contract Accounting, Financial Strategy & Planning, Controller, and Purchasing. Ensure project compliance with federal, state, and donor regulations. Coordinate with international partners, including NGOs and government agencies, as needed.
Implement and maintain University and Institute policies, protocols, and best practices. Design, implement, and evaluate systems to monitor proposal submissions and post-award grant administration.
Oversee proposal processing and provide administrative support for the International Programs portfolio. Develop and administer operating procedures, mentor staff, support contract negotiations, and assist with audits.
Work directly with International Principal Investigators on project-specific financial and administrative matters, under the direction of the Director, Coastal Institute.
Other Duties And Responsibilities
Perform other duties as assigned.
Work Schedule and Travel Requirements: This position requires flexibility to work outside normal business hours for proposal deadlines, international coordination across time zones, and evening meetings. International travel to developing countries is required.
Licenses, Tools, And Equipment
Office equipment and software, spreadsheet software (Excel), database management systems, online grants management and financial reporting platforms, federal reporting systems (e.g., GrantSolutions, SAM.gov), and collaboration tools.
Environmental Conditions
International travel, including to developing countries, may involve varying working conditions and environments.
Required Qualifications
REQUIRED:
Preferred Qualifications
Eeo Statement
URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state’s public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status. Qualified individuals with disabilities may request a reasonable accommodation by contacting the URI benefits office at 401-874-2416. For TTY assistance, contact R.I. Relay Services at 711.
Environmental Conditions
International travel, including to developing countries, may involve varying working conditions and environments.
Posting Date 03/06/2026 Closing Date Special Instructions to Applicants
Please attach the following 2 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
Note: References will be upon request by the search committee.
Quicklink for Posting https://jobs.uri.edu/postings/16189
Posting Number SF02130 Job Title Coordinator, Coastal Institute, International Programs Position Number PeopleSoft # (00008153) FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 12 Pay Grade Range Anticipated Hiring Salary Range: $68,124 - $85,000 Status Calendar Year, Full-time, Limited
Department Information
Department GSO Coastal Institute Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Narragansett Bay Campus Grant Funded Yes Extension Contingency Notes
This is a full-time, calendar year position limited to December 26, 2026 with anticipated renewal.
___________________________________________________________________________________________________
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by March 27, 2026. Applications received after March 27, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
____________________________________________________________________________________________________
About URI
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
____________________________________________________________________________________________________
Please Note: After an initial onboarding period, this role will be eligible for a HYBRID WORK SCHEDULE consistent with Coastal Institute / Graduate School of Oceanography practices.
____________________________________________________________________________________________________
Position Summary
Administer fiscal and business operations for the Graduate School of Oceanography’s (GSO) Coastal Institute International Programs. Support the Director, Coastal Institute and Principal Investigators in implementing University and Institute policies, protocols, and best practices. Develop and implement systems and processes to ensure successful grant administration for the Institute’s international portfolio.
Duties and Responsibilities
Key Duties And Responsibilities
Manage financial operations for the Coastal Institute International Programs across multiple funding sources, including federal, state, foundation, cost-share, overhead, and revenue accounts. Create and monitor budgets, manage payroll and salary distributions, oversee purchasing, and compile financial data for reporting.
Ensure compliance with Uniform Guidance, federal and state regulations, and donor award terms and conditions. Administer contracts and implement financial controls to meet institutional and sponsor requirements.
Support the Director, Coastal Institute and International PIs in strategic and financial planning, revenue projection, and fundraising activities. Develop budgetary forecasts and projections by thematic area and identify future fiscal needs.
Develop proposal budgets and supporting documentation for donor solicitations and requests for proposals. Coordinate inputs from technical staff, researchers, and partners to ensure timely proposal submissions.
Serve as liaison between the Coastal Institute and University central offices, including the Office of Sponsored Projects, Grant and Contract Accounting, Financial Strategy & Planning, Controller, and Purchasing. Ensure project compliance with federal, state, and donor regulations. Coordinate with international partners, including NGOs and government agencies, as needed.
Implement and maintain University and Institute policies, protocols, and best practices. Design, implement, and evaluate systems to monitor proposal submissions and post-award grant administration.
Oversee proposal processing and provide administrative support for the International Programs portfolio. Develop and administer operating procedures, mentor staff, support contract negotiations, and assist with audits.
Work directly with International Principal Investigators on project-specific financial and administrative matters, under the direction of the Director, Coastal Institute.
Other Duties And Responsibilities
Perform other duties as assigned.
Work Schedule and Travel Requirements: This position requires flexibility to work outside normal business hours for proposal deadlines, international coordination across time zones, and evening meetings. International travel to developing countries is required.
Licenses, Tools, And Equipment
Office equipment and software, spreadsheet software (Excel), database management systems, online grants management and financial reporting platforms, federal reporting systems (e.g., GrantSolutions, SAM.gov), and collaboration tools.
Environmental Conditions
International travel, including to developing countries, may involve varying working conditions and environments.
Required Qualifications
REQUIRED:
- Bachelor’s degree.
- Minimum of five years of business management experience.
- Experience managing complex financial portfolios in grant-funded research, non-profit, NGO, or contract environments, including budgeting, financial reporting, forecasting, and analysis.
- Knowledge of federal, state, or private donor funding regulations.
- Experience ensuring compliance with Uniform Guidance and institutional requirements across multiple funding sources.
- Experience preparing proposal budgets and supporting documentation for grant-, contract-, or donor-funded projects, including coordination of inputs from technical staff and partners.
- Ability to work with online financial systems, grants management platforms, and reporting tools.
- Strong verbal and interpersonal communication skills.
- Proficiency in written communication skills.
- Ability to independently manage multiple priorities in a deadline-driven environment, with strong organizational skills and attention to detail.
- Ability to work effectively with and coordinate work for international partners and cross-departmental teams.
- Experience managing subawards, subcontracts, or consultant agreements, including financial monitoring and compliance tracking.
- Experience developing financial projections, burn-rate analyses, and multi-year funding forecasts for sponsored projects.
- Experience communicating with donor agencies and sponsors on financial, contractual, and compliance matters.
- Ability to work with diverse groups/populations.
Preferred Qualifications
- Master’s degree in business administration (MBA), Public Administration (MPA), Finance, or a related field, with relevance to financial management, budgeting, or organizational administration.
- Experience administering USAID or State Department-funded projects or other large donor awards, including Uniform Guidance and OMB compliance requirements.
- Experience in international development or global project environments, including partnership coordination with NGOs, government agencies, or private-sector partners in developing countries.
- Experience providing financial training or capacity-building support to project staff or partner organizations in international settings.
- Proficiency in one or more foreign languages.
- Experience working in university, government, or non-profit environments using enterprise resource planning systems such as PeopleSoft, Workday, or InfoEd.
Eeo Statement
URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state’s public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status. Qualified individuals with disabilities may request a reasonable accommodation by contacting the URI benefits office at 401-874-2416. For TTY assistance, contact R.I. Relay Services at 711.
Environmental Conditions
International travel, including to developing countries, may involve varying working conditions and environments.
Posting Date 03/06/2026 Closing Date Special Instructions to Applicants
Please attach the following 2 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
Note: References will be upon request by the search committee.
Quicklink for Posting https://jobs.uri.edu/postings/16189
Salary : $68,124 - $85,000