What are the responsibilities and job description for the Coordinator, Coastal Institute, International Programs position at University of Rhode Island?
Coordinator, Coastal Institute, International Programs
Posting Number: SF02130
Position Type: Professional Staff
Union: PSA/NEA - Professional Staff Assoc
Pay Grade Level: Grade Level: 12
Pay Grade Range: Anticipated Hiring Salary Range: $68,124 - $85,000
Department: GSO Coastal Institute
Campus Location:
Job Description Summary:
The search will remain open until the position has been filled. First consideration will be given to applications received by March 27, 2026. Applications received after March 27, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
____________________________________________________________________________________________________
About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
____________________________________________________________________________________________________
Please Note: After an initial onboarding period, this role will be eligible for a HYBRID WORK SCHEDULE consistent with Coastal Institute / Graduate School of Oceanography practices.
____________________________________________________________________________________________________
POSITION SUMMARY:
Administer fiscal and business operations for the Graduate School of Oceanography's (GSO) Coastal Institute International Programs. Support the Director, Coastal Institute and Principal Investigators in implementing University and Institute policies, protocols, and best practices. Develop and implement systems and processes to ensure successful grant administration for the Institute's international portfolio.
Duties and Responsibilities:
KEY DUTIES AND RESPONSIBILITIES:
Manage financial operations for the Coastal Institute International Programs across multiple funding sources, including federal, state, foundation, cost-share, overhead, and revenue accounts. Create and monitor budgets, manage payroll and salary distributions, oversee purchasing, and compile financial data for reporting.
Ensure compliance with Uniform Guidance, federal and state regulations, and donor award terms and conditions. Administer contracts and implement financial controls to meet institutional and sponsor requirements.
Support the Director, Coastal Institute and International PIs in strategic and financial planning, revenue projection, and fundraising activities. Develop budgetary forecasts and projections by thematic area and identify future fiscal needs.
Develop proposal budgets and supporting documentation for donor solicitations and requests for proposals. Coordinate inputs from technical staff, researchers, and partners to ensure timely proposal submissions.
Serve as liaison between the Coastal Institute and University central offices, including the Office of Sponsored Projects, Grant and Contract Accounting, Financial Strategy & Planning, Controller, and Purchasing. Ensure project compliance with federal, state, and donor regulations. Coordinate with international partners, including NGOs and government agencies, as needed.
Implement and maintain University and Institute policies, protocols, and best practices. Design, implement, and evaluate systems to monitor proposal submissions and post-award grant administration.
Oversee proposal processing and provide administrative support for the International Programs portfolio. Develop and administer operating procedures, mentor staff, support contract negotiations, and assist with audits.
Work directly with International Principal Investigators on project-specific financial and administrative matters, under the direction of the Director, Coastal Institute.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as assigned.
Work Schedule and Travel Requirements: This position requires flexibility to work outside normal business hours for proposal deadlines, international coordination across time zones, and evening meetings. International travel to developing countries is required.
LICENSES, TOOLS, AND EQUIPMENT:
Office equipment and software, spreadsheet software (Excel), database management systems, online grants management and financial reporting platforms, federal reporting systems (e.g., GrantSolutions, SAM.gov), and collaboration tools.
ENVIRONMENTAL CONDITIONS:
International travel, including to developing countries, may involve varying working conditions and environments.
Posting Date: 03/06/2026
To apply, visit https://jobs.uri.edu/postings/16197
jeid-766f7c9eed67b84eacdf562673cd08cf
Posting Number: SF02130
Position Type: Professional Staff
Union: PSA/NEA - Professional Staff Assoc
Pay Grade Level: Grade Level: 12
Pay Grade Range: Anticipated Hiring Salary Range: $68,124 - $85,000
Department: GSO Coastal Institute
Campus Location:
Job Description Summary:
The search will remain open until the position has been filled. First consideration will be given to applications received by March 27, 2026. Applications received after March 27, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
____________________________________________________________________________________________________
About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
____________________________________________________________________________________________________
Please Note: After an initial onboarding period, this role will be eligible for a HYBRID WORK SCHEDULE consistent with Coastal Institute / Graduate School of Oceanography practices.
____________________________________________________________________________________________________
POSITION SUMMARY:
Administer fiscal and business operations for the Graduate School of Oceanography's (GSO) Coastal Institute International Programs. Support the Director, Coastal Institute and Principal Investigators in implementing University and Institute policies, protocols, and best practices. Develop and implement systems and processes to ensure successful grant administration for the Institute's international portfolio.
Duties and Responsibilities:
KEY DUTIES AND RESPONSIBILITIES:
Manage financial operations for the Coastal Institute International Programs across multiple funding sources, including federal, state, foundation, cost-share, overhead, and revenue accounts. Create and monitor budgets, manage payroll and salary distributions, oversee purchasing, and compile financial data for reporting.
Ensure compliance with Uniform Guidance, federal and state regulations, and donor award terms and conditions. Administer contracts and implement financial controls to meet institutional and sponsor requirements.
Support the Director, Coastal Institute and International PIs in strategic and financial planning, revenue projection, and fundraising activities. Develop budgetary forecasts and projections by thematic area and identify future fiscal needs.
Develop proposal budgets and supporting documentation for donor solicitations and requests for proposals. Coordinate inputs from technical staff, researchers, and partners to ensure timely proposal submissions.
Serve as liaison between the Coastal Institute and University central offices, including the Office of Sponsored Projects, Grant and Contract Accounting, Financial Strategy & Planning, Controller, and Purchasing. Ensure project compliance with federal, state, and donor regulations. Coordinate with international partners, including NGOs and government agencies, as needed.
Implement and maintain University and Institute policies, protocols, and best practices. Design, implement, and evaluate systems to monitor proposal submissions and post-award grant administration.
Oversee proposal processing and provide administrative support for the International Programs portfolio. Develop and administer operating procedures, mentor staff, support contract negotiations, and assist with audits.
Work directly with International Principal Investigators on project-specific financial and administrative matters, under the direction of the Director, Coastal Institute.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as assigned.
Work Schedule and Travel Requirements: This position requires flexibility to work outside normal business hours for proposal deadlines, international coordination across time zones, and evening meetings. International travel to developing countries is required.
LICENSES, TOOLS, AND EQUIPMENT:
Office equipment and software, spreadsheet software (Excel), database management systems, online grants management and financial reporting platforms, federal reporting systems (e.g., GrantSolutions, SAM.gov), and collaboration tools.
ENVIRONMENTAL CONDITIONS:
International travel, including to developing countries, may involve varying working conditions and environments.
Posting Date: 03/06/2026
To apply, visit https://jobs.uri.edu/postings/16197
jeid-766f7c9eed67b84eacdf562673cd08cf