What are the responsibilities and job description for the Program Administrator- Dental Assistant Training Program position at University of Pittsburgh?
Performs administrative assistant support work of moderate complexity.
Dent Med-Dental Hygiene
The Administrative Assistant will provide primary professional administrative support to the Dental Assisting Training Program and the program’s management. This position will ensure that all university policies, procedures, and guidelines are followed and are communicated within the program. Areas of responsibility include but are not limited to admissions, trainee support and tracking, creating and distributing program marketing, purchasing and budgeting, generation of data and narratives as required for funding, enrollment systems management, and serving as a primary point of contact related to trainees and their clinical sites.
The role also includes coordination with external stakeholders such as workforce development partners, clinical site representatives, and community organizations to support program growth and trainee placement.Incumbent will also serve as the direct supervisor to student worker dental assistants which includes the hiring, onboarding, and weekly scheduling. Additionally, the position involves maintaining operational systems, supporting program implementation efforts, and ensuring timely communication across internal and external teams, and applying strong problem-solving skills.
The School of Dental Medicine seeks candidates with the following qualifications: highly self-motivated, well-organized, and the ability to maintain and prioritize concurrent projects in a professional manner. Incumbent must be able to communicate effectively with individuals at all levels including management both within and outside of the University including clinical site managers, community contacts, instructors, directors, deans, and department heads.
Travel within Allegheny county and surrounding counties will be required to attend recruitment events.
A bachelor’s degree is preferred, but consideration will be given to individuals possessing an Associate degree with at least five years of experience. In lieu of a degree, progressive administrative experience in a university and/or dental-related setting. Experience with grants in any capacity is also preferred.
Essential Functions
Essential functions include the ability to sit at a desk for prolonged periods, proficient use of telephone, Microsoft one-drive programs, calculator, and the ability to professionally communicate via phone, email, and virtual platforms. Must be able to attend meetings in-person or virtually. A high level or writing and reading skills are required. Ability to attend local area recruitment events is required with the transport of program event supplies. Must be willing to function as a direct supervisor to a group of student workers.
Physical Effort
Must be able to sit or stand for prolonged periods of time. Must be able to move about the school to perform duties. May be required to move objects up to 25 pounds occasionally.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Assignment Category
Full-time regular
Job Classification
Staff.Administrative Assistant II
Job Family
Administrative Support
Job Sub-Family
Clerical
Campus
Pittsburgh
Minimum Education Level Required
Associate's Degree
Minimum Years Of Experience Required
3
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional Details About Required Licensure/Certification
A bachelor’s degree is preferred, but consideration will be given to individuals possessing an Associate degree with at least five years of experience or in lieu of a degree, progressive administrative experience in a university and/or dental-related setting. Experience with grants in any capacity is also preferred.
Work Schedule
Monday-Friday, 8:00am-4:30pm
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
To Be Determined Based On Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents
Resume, Cover Letter
Optional Documents
Not Applicable
Dent Med-Dental Hygiene
The Administrative Assistant will provide primary professional administrative support to the Dental Assisting Training Program and the program’s management. This position will ensure that all university policies, procedures, and guidelines are followed and are communicated within the program. Areas of responsibility include but are not limited to admissions, trainee support and tracking, creating and distributing program marketing, purchasing and budgeting, generation of data and narratives as required for funding, enrollment systems management, and serving as a primary point of contact related to trainees and their clinical sites.
The role also includes coordination with external stakeholders such as workforce development partners, clinical site representatives, and community organizations to support program growth and trainee placement.Incumbent will also serve as the direct supervisor to student worker dental assistants which includes the hiring, onboarding, and weekly scheduling. Additionally, the position involves maintaining operational systems, supporting program implementation efforts, and ensuring timely communication across internal and external teams, and applying strong problem-solving skills.
The School of Dental Medicine seeks candidates with the following qualifications: highly self-motivated, well-organized, and the ability to maintain and prioritize concurrent projects in a professional manner. Incumbent must be able to communicate effectively with individuals at all levels including management both within and outside of the University including clinical site managers, community contacts, instructors, directors, deans, and department heads.
Travel within Allegheny county and surrounding counties will be required to attend recruitment events.
A bachelor’s degree is preferred, but consideration will be given to individuals possessing an Associate degree with at least five years of experience. In lieu of a degree, progressive administrative experience in a university and/or dental-related setting. Experience with grants in any capacity is also preferred.
Essential Functions
Essential functions include the ability to sit at a desk for prolonged periods, proficient use of telephone, Microsoft one-drive programs, calculator, and the ability to professionally communicate via phone, email, and virtual platforms. Must be able to attend meetings in-person or virtually. A high level or writing and reading skills are required. Ability to attend local area recruitment events is required with the transport of program event supplies. Must be willing to function as a direct supervisor to a group of student workers.
Physical Effort
Must be able to sit or stand for prolonged periods of time. Must be able to move about the school to perform duties. May be required to move objects up to 25 pounds occasionally.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Assignment Category
Full-time regular
Job Classification
Staff.Administrative Assistant II
Job Family
Administrative Support
Job Sub-Family
Clerical
Campus
Pittsburgh
Minimum Education Level Required
Associate's Degree
Minimum Years Of Experience Required
3
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional Details About Required Licensure/Certification
A bachelor’s degree is preferred, but consideration will be given to individuals possessing an Associate degree with at least five years of experience or in lieu of a degree, progressive administrative experience in a university and/or dental-related setting. Experience with grants in any capacity is also preferred.
Work Schedule
Monday-Friday, 8:00am-4:30pm
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
To Be Determined Based On Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents
Resume, Cover Letter
Optional Documents
Not Applicable