What are the responsibilities and job description for the Licensing Analyst position at University of North Texas - Denton?
Title: Licensing Analyst
Employee Classification: Licensing Analyst
Campus: University of North Texas
Division: UNT-Research & Innovation
SubDivision-Department: UNT-Research & Innovation
Department: UNT-Innovation & Commercialization-190300
Job Location: Denton
Salary: Salary to commensurate with experience
FTE: 1.000000
Retirement Eligibility: TRS Eligible
About Us - Values Overview
Department Summary
The Innovation and Commercialization unit within the Division of Research & Innovation, empowers researchers to transform discoveries into products, services, and companies. The team provides university researchers with services to support navigating the intellectual property and patent processes, development of licensing agreements with strategic industry partners, mentorship in creating startups and pursuing entrepreneurship, and administering commercialization education programs that help forge paths from academic innovation to real-world application.
Position Overview
The Licensing Analyst supports coordination of a portfolio of intellectual property and licensing activities, ensuring that disclosed ideas, patents, and agreements move efficiently through the technology transfer pipeline. This position reports to the Director of Innovation & Commercialization to assist in program planning, monitoring, and process improvement across intake, IP and agreement administration; stakeholder communication; and financial tracking to enable leadership to manage risks, meet deadlines, and achieve commercialization goals.
Minimum Qualifications
Bachelor's degree in business, science, engineering, law, or a related field and three (3) years of professional experience in licensing, technology transfer, or business development; or any equivalent combination of education, training, and experience.
Knowledge, Skills and Abilities
* Demonstrated experience managing complex, multistakeholder projects and deadlines simultaneously (technology transfer, product development, process transfer, or similar preferred).
* Strong project management skills, including: planning, scheduling, risk management, and resource coordination.
* Excellent written and verbal communication skills, with the ability to translate technical information for diverse audiences.
* Strong organizational skills and attention to detail.
Job Duties
- Organizes and updates electronic and files for patents, copyrights, trademarks, and trade secrets associated with university or company IP. Collects inventor signatures and required forms for patent filings, assignments, and internal IP compliance documents. Monitors status of cases and sending reminders to inventors, attorneys, and Director about upcoming milestones.
- Maintains tracking spreadsheets and folders for disclosures, patent filings, agreements, key deadlines, and compliance dates. Tracks execution of agreements, ensuring all parties have signed, distributing fully executed copies, and maintaining agreement logs. Monitors licensee reporting deadlines (royalty reports, progress reports) and flagging late or missing reports to responsible officers.
- Prepares, issues, and tracks invoices sent to licensees and for patent prosecution. Assists with tracking incoming license revenue and other payments per agreement terms, and prepares documentation for research division budget staff to execute financial transactions.
- Compiles reporting for unit leadership on disclosures, agreements, revenue, and activity metrics utilizing data from IP software databases and spreadsheets.
- Inputs new invention disclosures in iEdison to maintain government compliance and reporting.
- Other duties and projects as assigned by supervisor.
Physical Requirements
- Communicating with others to exchange information.
- Sedentary work that primarily involves sitting/standing.
Environmental Hazards
- No adverse environmental conditions expected.
Work Schedule
Monday - Friday, 8am-5pm. Some evenings and weekends as required
Driving University Vehicle
No
Security Sensitive
This is a Security Sensitive Position.
Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits
For information regarding our Benefits, click here.
EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.